You are here

Weekly Status Updates

LEAPForward Weekly Status Updates

April 24, 2015

Student Information System

Academic Advising:
This week, the team completed User Acceptance Testing of the 75-Hour Appeal Process and Project Success links. They continue to work on the Student Advisor delta conversion and configuration of the Teacher Education milestone requirements. They presented Degree Audit and Teacher Education Milestones at the AAC Education meeting for those advising education majors. In addition, the team continued to work with advisors to help students with the new registration process.

Financial Aid:
The team completed User Acceptance Testing of Satisfactory Academic Progress communication, Item Disbursement Rules, and a security role addition. They continue to build and test the Automated PLUS Loan Program, External Tuition Waiver, and the Student Employment interface with HCM.

Student Financials:
The team completed User Acceptance Testing of 1098-T, Collections, and Disburse Title IV and Other Aid. They continue to work on building queries for Employee Waivers.

Student Records:
The team completed User Acceptance Testing of the processes for Grading and Student Center Security. In addition, the team is actively assisting students with registration in the new system.

Mainframe to Campus Solutions Data Conversion:
Validation is complete in production for Enrollment, Transfer Credit, Test Credit, Term Withdrawal, Academic Standing, Student Groups (ROTC), Test Scores Delta (ACT, SAT, Compass), Residency delta and Student Advisor delta. Work is in progress for Student Exceptions and other delta conversions.

IAM:
The team completed installation of the Webgate for access management in the three development environments of CS, Portal, and HCM. Testing is in progress. They also continue to work on a proof of concept for setting up affiliation mappings to trigger events and sync messages from Campus Solutions to OIM automatically.

Training Team:
This week, the team delivered training on SEVIS and on Teacher Ed Milestones. The team is currently developing training on Faculty Center in Campus Solutions. A number of student-facing knowledge articles related to Housing & Dining were also made live this week on the AT Training website.

Business Intelligence (BI):
The team supported a successful Production Deployment of Financial Aid AID Reporting.  The first build of the Enrollment Extract code was deployed and tested in the TEST environment.  The data produced by the extract was profiled and additional business rules were identified as required.  The team started updating the Enrollment Extract to account for the updated requirements.  The physical, logical, and presentation layers of the Cognos Framework Model also were updated. 

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


April 17, 2015

Student Information System
Academic Advising:

This week, the team completed production validation of security roles for viewing the What If and Academic Requirements Reports and for service indicators. They also started testing of the 75-Hour Appeal Process. They continue to work on Student Advisor delta conversion and configuration of the Teacher Education milestone requirements, as well as refining security for the Academic Advising roles. In addition, the team worked with Advisors to help students with the new registration process.

Financial Aid:
The team completed system testing of Return to Title IV processing, Satisfactory Academic Progress communication, Item Disbursement Rules, and a security role addition. They continue to build and test the Automated PLUS Loan Program, External Tuition Waiver, and the Student Employment interface with HCM.

Student Financials:
The team completed validation of the locked tuition cohorts’ conversion in production. They also worked on production issues reported with housing transactions and the Financial Responsibility Agreement. They continue to work on building queries for Employee Waivers.

Student Records:
Team members completed production validation of Spotlight 3 items, including Athletics and Enrollment Verification. They also completed system testing and started user acceptance testing of the processes for Transcript Generation, Grading, Student Center Security, and Transfer Credit Evaluation Report. In addition, the team is actively assisting students with registration in the new system.

Mainframe to Campus Solutions Data Conversion:
Validation is complete in production for Transfer Credit Articulation Rules (set E, F, G, H), PPD Delta New, and Student Groups (Transfer, Redbird).  Data validation is in progress in production for Enrollment, Transfer Credit, Term Withdrawal, Academic Standing, Student Groups (Tuition Rates, ROTC), Student Privacy Delta, Transfer Credit Articulation Rules (Set I), Student Groups (ROTC), Test Scores Delta (ACT, SAT, Compass) and Student Advisor delta.

IAM:
The team continues to work on a proof of concept for setting up affiliation mappings to trigger events and sync messages from Campus Solutions to OIM automatically. The team is also working on installation of the Webgate for access management in the three development environments of CS, Portal, and HCM.

Training Team:
This week, the team is delivering rehearsal runs for SEVIS training as well as Teacher Ed Milestone training. The team is also working to develop training on Faculty Center in Campus Solutions. A “Granting Overrides at Illinois State University” video is now available on the AT Training website.

Business Intelligence (BI):
The team supported a successful Production Deployment of Financial Aid AID Reporting.  The first build of the Enrollment Extract code was deployed and tested in the TEST environment.  The data produced by the extract was profiled and additional business rules were identified as required.  The ETL team started updating the Enrollment Extract to account for the updated requirements.  The physical, logical, and presentation layers of the Cognos Framework Model also were updated.


April 10, 2015

Student Information System
Academic Advising:

This week, the team completed User Acceptance Testing (UAT) of the security roles for viewing the What If and Academic Requirements Reports. They also completed testing of the 75-hour appeal process. They continue to work on Student Advisor conversion and configuration of the Teacher Education milestone requirements, as well as refining security for the Academic Advising roles. In addition, the team worked with Advisors to help students with the new registration process.

Financial Aid:
The team completed production validation of Fiscal Operations Report and Application to Participate (FISAP) Reporting, Origination of Awards, Authorization and Disbursement of Aid, Managing Satisfactory Academic Progress, Pell Payment Processing, Workflow, Service Indicators, Aggregates, Notification Letters, and MAP Outbound. They also completed configuration and prototyping of Return to Title 4 and 3Cs communication for Satisfactory Academic Progress, and they are currently testing these items.

Student Financials:
The team successfully tested the automatic application of Enrollment Blocks and 1098Ts. They met with representatives from Human Capital Management (HCM) and the Business Office and decided to manually update Campus Solution (CS) chart fields until the automatic sync between CS and HCM is in place. They continue to work on building queries for Employee Waivers. They also had an initial meeting with the TouchNet vendor to review work items and implementation timelines for the TouchNet Bill + Payment suite.

Student Records:
Team members completed User Acceptance Testing (UAT) of their Spotlight 3 items, including Athletics and Enrollment Verification. They also started system testing of the processes for Transcript Generation, Grading, Student Center Security and Transfer Credit Evaluation Report. In addition, the team is actively assisting students with registration in the new system.

Mainframe to Campus Solutions Data Conversion:
Data validation is in progress in production for Enrollment, Transfer Credit, Term Withdrawal, Student Groups (Tuition Rates), Student Advisor, and Transfer Credit Articulation Rules (Set E). Data Validation is complete in TST for Student Groups (ROTC). Ready to run in production are Academic Standing and Transfer Credit Rules (Set F, G, and H).

IAM:
The team continues to work on a proof of concept for setting up affiliation mappings to trigger events and sync messages from Campus Solutions to OIM automatically. The team is also working on installation of the Webgate for access management in the three development environments of CS, Portal, and HCM.

Training Team:
This week the team is working to develop internal and public-facing videos. The team is also working on developing classroom training for Teacher Education Milestones and updating public-facing knowledge articles.

Business Intelligence (BI):
The team completed a Cognos data dictionary for Institutional Enrollment Reporting.  The ETL team completed its first iteration of the Institutional Enrollment Extract Code.  The physical, logical, and presentation layers for the Institutional Enrollment Framework Model were completed as well. 

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


April 3, 2015

Student Information System
Academic Advising:
This week, the team continued to work on Student Advisor conversion and configuration of the Teacher Education milestone requirements.

Financial Aid:
The team completed configuration and prototyping of Satisfactory Academic Progress (SAP) Communication, Item Type Disbursement Rules, and Configuration of Tuition Waiver External Awards. They completed production validation of QA Institutional Student Information Record (ISIR) analysis and reconciliation process. A critical patch was also applied and validated in production for correct calculation of Pell grant amounts. Production validation is in progress for Fiscal Operations Report and Application to Participate (FISAP) Reporting, Origination of Awards, Authorization and Disbursement of Aid, Managing Student Employment Work-Study, Managing Satisfactory Academic Progress, Pell Payment Processing, Workflow, Service Indicators, Aggregates, Notification Letters, and MAP Outbound. They are also making progress on prototyping Parent PLUS Automation and Return to Title IV Processes.

Student Financials:
The team worked with Student Health Services (SHS) to test the SHS data import into Campus Solutions for student accounts. SHS files were successfully migrated, uploaded, and posted to student accounts in the QA environment. The team also met with the Financial Aid team to finalize the payment application priorities for waivers. They continued work on building queries to trigger employee waivers and for collections. Validation of the Financial Responsibility Agreement (FRA) in production is also in progress.

Student Records:
Team members completed configuration of their Spotlight 3 items, including Athletics, Waitlist Proof of Concept (POC), Enrollment Verification, Repeat Checking, Academic Standing, and Transfer Credit Articulation Report. System testing of these items is near completion. The team also worked on configuration for Teacher Education, Grading, Apply for Graduation, Transcript Generation, Requirement Designations, and Degree Honors.

Cross Module:
There was no cross-module meeting this week.

Mainframe to Campus Solutions Data Conversion:
Validation was completed in production for PPD/Term Activation (Major Pointers), Service Indicators (AT1, C04, C05, C06), Student Groups (International, Presidential Scholar Core Curriculum, First Generation), and PPD Delta (New). Validation is complete in TST for Student Advisor and Academic Standing.  Currently in validation are Enrollment, Transfer Credit, Student Milestones 1, Student Groups (Tuition Rates, No Gen Ed, Redbird, ROTC, 1098T, Student Privacy Delta, Test Scores Delta (ACT, SAT, Compass) and Transfer Credit Articulation Rules (I). 

IAM:
The team is working on a proof of concept for setting up affiliation mappings to trigger events and sync messages from CS to OIM automatically. Affiliation mapping describes a person’s relationship with the University—student, faculty, civil servant, etc.—and is used to apply roles and grant access to campus services like email, Active Directory (computer login), and Central Login (single sign-on). The team is also working on installation of the Webgate for access management.

Training Team:
This week the team worked to develop Teacher Ed training on Milestones in Campus Solutions. The team is also working on a student-facing video that demonstrate how to search for a roommate in the Housing & Dining Application portal, as well as a video for advisors on how to perform overrides in Campus Solutions. Knowledge articles on the Financial Aid portion of the Student Service Center were made live on the Technology Support Center website this week, as well as a student-facing video on Financial Aid.

Business Intelligence (BI):
The team finalized Institutional Enrollment reporting requirements, and is close to completing the first iteration of development on the Institutional Enrollment Extract.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


March 27, 2015

Student Information System
Academic Advising:

This week, the team completed configuration of requirement designations and Spotlight 3 testing. They continued to work on Student Advisor conversion. They also started configuration of the Teacher Education milestone requirements.

Financial Aid:
The team completed User Acceptance Testing of Fiscal Operations Report and Application to Participate (FISAP) Reporting, as well as QA analysis of Institutional Student Information Record (ISIR), Origination of Awards, Authorization and Disbursement of Aid, Managing Student Employment/Work Study, Managing Satisfactory Academic Progress, Pell Payment Processing, Reconciliation Processing, Workflow, Service Indicators, Aggregates, Notification Letters, and MAP Outbound. They also started work on build of Parent PLUS automation and testing of Return to Title IV processes, Item Type Disbursement Rules, and Tuition Waiver External Awards.

Student Financials:
The team completed User Acceptance Testing of the Financial Responsibility Agreement (FRA). They are finalizing communications to notify students when the FRA task is assigned and complete and made progress on Collections, Charge Priority lists, and Validation of Cohort Student Group in production. They also worked on Employee Waivers and General Ledger processing.

Student Records:
Team members completed configuration of their Spotlight 3 items, including Athletics, Waitlist POC (Proof of Concept), Enrollment Verification, Repeat Checking, Academic Standing, and Transfer Credit Articulation Report. System testing of these items is near completion. The team also worked on configuration for Teacher Education, Grading, Apply for Graduation, Transcript Generation, Requirement Designations and Degree Honors.

Cross Module:
There was no cross-module meeting this week.

Mainframe to Campus Solutions Data Conversion:
Validation was complete in production for Test Scores (TOEFL, IELTS, IL & US Constitution), Student Groups (Term Activation), Service Indicators (ADM, R01, R02, R05, R06, R07, V03, V05, C07, C08), and Schedule of Classes Delta.  Validation is complete in TST for Student Groups (No Gen Ed, First Generation) and PPD Delta.   Currently in validation are Service Indicators (AT1, C04, C05, C06), Student Advisor, Student Groups (International, Presidential School Core Curriculum, ROTC, Transfer), Student Milestones, 1098T, PPD/TA Major Pointers, and Transfer Credit Rules (H). 

Interaction Hub (IH):
Quick Links has been deployed successfully to production.

IAM:
The team is working on a proof of concept for setting up affiliation mappings to trigger events and sync messages from CS to OIM automatically. Affiliation mapping describes a person’s relationship with the University—student, faculty, civil servant, etc.—and is used to apply roles and grant access to campus services like email, Active Directory (computer login), and Central Login (single sign-on). The team also continues to test the Central Login functionality.

Training Team:
This week, the team delivered training on Student Records and Academic Advisement. Student-facing knowledge articles on various topics were published to the Technology Support Center website. The team continues to work on training guides and videos and is developing training on milestones and teacher gateways for Teacher Education.

Business Intelligence (BI):
The team continues working on SIS queries which extract Student Records data for PPD, Course Catalog, and Classes/Sections.  They also completed analysis and design on the Enrollment Extract for institutional level counts and lists as well as created the first iteration of reporting requirements for Enrollment. User Acceptance Testing for the Financial Aid AID data and reporting deliverables was completed as well.


 

March 20, 2015

 

Student Information System
Academic Advising:

This week, the team prepared for Spotlight 3 testing, worked on security, and tested General Education (GE)/GE 14 Exemption Categories, and the Student Advisor conversion. They also met to identify grading needs and timelines for Campus Solutions and to review training materials.

Financial Aid:
The team completed testing of Fiscal Operations Report and Application to Participate (FISAP) Reporting, as well as QA analysis of Institutional Student Information Record (ISIR), Origination of Awards, Authorization and Disbursement of Aid, Managing Student Employment/Work Study, Managing Satisfactory Academic Progress, Pell Payment Processing, Reconciliation Processing, Workflow, Service Indicators, Aggregates, Notification Letters, and MAP Outbound. User Acceptance Testing (UAT) of these items will take place next week, as will continued testing for Return to Title IV Testing, External Awards, and Disbursement of Specific Item Types.

Student Financials:
The team provided housing transaction training to Student Accounts staff and continued testing Student Health Services import and cohort student groups. They also worked on Waivers, Financial Responsibility Agreement Messages, and Planning for Cohort conversions. Feedback from Financial Aid led to charge priority list updates for 1098-T Testing and Applying Payments.

Student Records:
Team members completed configuration and began testing of their Spotlight 3 items and Term Activation, pending a new seal from University Marketing and Communication for the Enrollment Verification Report. Security roles for Athletics and Teacher Education are underway. The team also began configuring upcoming functionality. Topics will include meeting the requirements for Teacher Education, grading and Business Intelligence dependencies, and Requirement Designations.

Cross Module:
This week’s cross module meeting centered on the calculation and display of tuition and fees for withdrawn students and the calculation and return of Title IV funds.

Mainframe to Campus Solutions Data Conversion:
Validation was complete in production for Test Scores (GRE), FA Nursing Aggregates and Honors and Awards.  Validation is complete in TST for Test Scores (IELTS and TOEFL).  Currently in validation are Academic Standing, Service Indicators (all), Student Advisor, Student Group (No Gen Ed, Term Activation, International, Presidential School Core Curriculum), and Transfer Credit Rules (F, G). 

Interaction Hub (IH):
Quick Links is currently being tested.  Work continues on unified navigation. A node change is being planned that will allow the application to point to the correct URL when HCM is rolled in to IH. The team is also working on the static login page for navigate to prepare for the upcoming deployment of the portal webgate.

IAM:
The team is verifying dynamic queries for affiliation mapping and sending those mappings to the Oracle Identity Management (OIM) application. Affiliation mapping describes a person’s relationship with the University—student, faculty, civil servant, etc.—and is used to apply roles and grant access to campus services like email, Active Directory (computer login), and Central Login (single sign-on). Additionally, the team has been testing Central Login functionality.

Training Team:
This week, the team delivered training on the Academic Advisement module of Campus Solutions. The team is also updating public-facing knowledge articles on Housing & Dining processes and developing training guides on various topics. The team has sent out video scripts and final videos for review.

Housing and Dining:
The team is researching and resolving Duplicate ID, missing HS graduation date and missing EMPLID issues to ensure a smooth transition into using this new system. The team is also working to provide Housing and Dining the ability to communicate by email through StarRez to students who do not yet have an ISU email address. Apps will begin supporting the project early next week.

Business Intelligence (BI):
The team completed QA for the Financial Aid AID data and reporting deliverables. The BAs completed the final iteration of Student Records business requirements, and the team met to review the Student Records open issues and questions log.


March 13, 2015

Student Information System

Academic Advising:
This week, the team configured the CAS Foreign Language Requirement, Audit Requirement Designations, and General Education categories. They also worked on validation of Student Advisor conversion.

Financial Aid:
The team completed system testing of QA Institutional Student Information Record (ISIR), Anticipated Aid and View Customer Account, MAP Outbound, Aggregates (Loan, PELL), and Reconciliation Process. They also made progress on testing of Origination of Awards, PELL Origination Payments, Authorize Aid Disbursement, FISAP, Notification Letters, Service Indicators, Workflow, Satisfactory Academic Progress, External Awards, and COD patch. 

Student Financials:
The team completed User Acceptance Testing (UAT) of Course and Class Fees, Cashiering, Charges and Payments, Tuition and Fees, General Ledger Processing and Student Financial security roles. They also worked with Student Health Services to test data import into Campus Solutions.  Work continues on the requirements for interfacing with Datatel.

Student Records:
The team completed configuration and prototyping of Requirement Designations, Academic Standing, Athletics, Enrollment Verification Report and Waitlist POC. They also continued work on Teacher Education, Grading, and Transfer Credit Articulation Report, and Security Roles.

Cross Module:
The cross module meeting this week focused on the process for students who have applied in Campus Solutions for fall 2015 and will be taking summer classes as well.

Mainframe to Campus Solutions Data Conversion:
Validation was complete in production for Student Groups (Gen Ed, TRIO) and Test scores (GMAT). Validation is complete in TST for Service Indicators (V03, V05, R01, C07, and C08) and Transfer Credit Articulation Rules (Set E). Currently in validation are Academic Standing, Term Withdrawal, Service Indicators (ADM, AT1, C04, C05, C06, R02, R05, R06, R07), and Test Scores (TOEFL, IELTS, GMAT, IL and US Constitution). The team is also working on delta conversions.

Interaction Hub (IH):
A demo for CTLT was completed of the Turning Point Clicker Software.  The team is also preparing to connect HCM with Interaction Hub.

Room Scheduling:
The team completed User Acceptance Testing (UAT) of enhancements to the Room Scheduling interface for Final Exam Updates.

IAM:
The team updated Oracle Access Manager (OAM) production to patch set 4. They also completed QA testing of single sign-on authentication using Central Login. Functional testing is in progress. The team is currently testing affiliation mapping and provisioning.

Training Team:
This week, the team delivered classroom training on Academic Advisement. Work continues to develop training for Teacher Education and SEVIS. Public-facing knowledge articles and videos are also being developed and reviewed on the Housing & Dining Application portal.

Housing and Dining:
Returning students signed up and renewed housing/dining contracts for Fall 2015. A test database for StarRez is being pursued in advance of Meal Plan Usage Interface testing.


March 6, 2015

Student Information System:

Academic Advising:
This week, the team configured and attached the BS and BA degree requirements to the appropriate Requirement Groups. In addition, they worked out a model for adding exemption categories for General Education and General Education 2014 and also reviewed and refined the process for conversion of student exceptions.

Financial Aid:
The team completed build of workflow and QA Institutional Student Information Record (ISIR) queries. They also continued configuring and prototyping other financial aid functionalities such as Authorize Aid Disbursement, Manage Satisfactory Academic Progress, Service Indicators, and Aggregates (Loan, PELL). 

Student Financials:
The team received and posted more than 3500 housing transactions to student accounts. They also produced the general ledger document for Finance. Work continues on validating the cohort student groups’ information and Financial Responsibility Agreement. User Acceptance Testing of Tuition and Fees, Charges and Payments, Disbursing Aid to a Student, and Security Roles will take place next week. 

Student Records:
The team completed configuration and prototyping of the Repeat Checking process and is making progress on Requirement Designations, Academic Standing, Athletics, Transcript Generation and Transfer Credit Articulation Report. They also continued work on Teacher Education and completed build of the file parser to load test scores.

Cross Module:
The cross module meeting this week focused on next steps for matriculation and term activation processes and Transfer Credit Articulation.

Mainframe to Campus Solutions Data Conversion:
Validation was complete in production for Student Privacy, Transfer Credit Articulation Rules (Sets C & D), Test Scores (Compass) and Student Groups (Veterans, Honors, Presidential and University scholars). Final validation in production are in progress for Student Groups (TRIO, Gen Ed), Test Scores (GRE, GMAT).  Currently in validation are Transfer Credit, Term Withdrawal, Service Indicators (C04, C05, C06, AT1, and G04), Test Scores (TOEFL, IELTS), Student Advisor, Milestones, and Student Groups (Tuition Rates, International Studies and New Start), Honors and Awards, and 1098-T. 

Interaction Hub (IH):
The team gathered requirements for the 75-hour policy and for adding a permanent link on the portal home page that will allow students to apply to a major.

Room Scheduling:
The team is testing updates to the Room Scheduling interface for Final Exam updates. They also completed build of a log tracking web service to enable better issue resolution.

IAM:
Work continues to define and implement affiliation mapping and single sign-on authentication using Central Login.

Training Team:
This week, the team provided training on Academic Advisement, which will continue through March. New training guides and an "Introduction to Campus Solutions” video are now available on the AT Training website at http://at.illinoisstate.edu/training/. The team is also developing training resources for students on various Campus Solutions processes.

Housing and Dining:
On Tuesday, students admitted for Fall 2015 were able to access the Housing and Dining application on the fully live StarRez portal. More than 1,000 students successfully signed contracts and submitted initial housing deposits using the new system. Financial interface from StarRez to Campus Solutions, as well as financial payments and charges data, was also processed and sent to Student Financials. Data uploads are in progress for students currently in rooms. Returning students will be able to access the system beginning March 9.

Business Intelligence (BI):
The team provided Financial Aid end users with Cognos training on ISIR reporting. The first build of AID ETL and reporting code in test was completed, as was QA of AID data and reporting deliverables. The BAs gathered additional information from the departments and colleges to create Student Records business requirements. Iteration 1 of Student Records SIS Extract queries for PPD, Course Catalog, and Classes/Sections is also complete.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


February 27, 2015

Student Information System
Academic Advising:

The team completed user acceptance testing (UAT) of Substitutions and Overrides, Reports, Change of Plans, and Class Permissions for deployment to production. They also completed work on course share sets for Presidential Scholars Core Curriculum and finished creating Requirement Groups for double majors. Work continued on security for Advisors and for creating requirements to be able to audit milestones for Teacher Education Licensure.

Financial Aid:
The team completed use cases and test scripts for the remaining milestone items including Origination of Awards, Authorize Aid Disbursement, Reconciliation Process, Manage Work Study, and Monetary Award Program (MAP) Outbound. They also identified requirements for the workflow queries and started testing the MAP Outbound file. Checklist Security, MAP Process, and Packaging Plans in Production have been validated as well.

Student Financials:
The team completed system testing of Tuition and Fees, Charges and Payments, and Security Roles. They outlined the business process to place a Do Not Refund service indicator for Financial Aid based on withdrawal actions and other criteria. Work continues on validating the financial export from housing, cohort student groups conversion and Financial Responsibility Agreement.

Student Records:
The team continued work on Prerequisites cleanup and configuration, building Test Credit rules and preparing for testing. The team continued work on Teacher Education. Testing of Test Scores and discussions on the need for file parser to load test scores have been ongoing.

Cross Module:
The cross module meeting this week focused on the timing of matriculation and term activation processes.

Mainframe to Campus Solutions Data Conversion:
Validation was complete in production for test credit, test scores (ACT, SAT, Writing), student privacy, and transfer credit articulation rules (Set B).  Currently in validation in production is student groups (TRIO, Honors, Presidential and University scholars).  Validation in test is underway for test scores (GRE, GMAT, COMPAS), student groups (Veterans, Gen Ed) and transfer credit articulation rules (Set C, D).  The team is making progress on validating enrollments, service indicators, transfer credit, test scores (TOEFL and IELTS) and student groups (Tuition Rates and New Start). 

Interaction Hub (IH):
The team made progress on Apply to Major/Minor and 75-Hour Policy documentation. They also gathered requirements for how Student Insurance Selection will be delivered in Campus Solutions, as well as identified the necessary roles and pagelets for Preview Registration.  The functional design for Project Success will commence next week.

Room Scheduling:
The team is working on a Final Exam update. The addition of a log tracking web service will also greatly improve the ability to identify and resolve production issues going forward.

IAM:
Work continues to define and implement password expiration rules and to provide single sign-on authentication using Central Login.

Training Team:
This week, the team presented training demonstrations on inputting textbooks into Campus Solutions. The team is also working to develop training resources for Student Records and Academic Advisement, as well as scheduling and other preparations for March Academic Advisement training.

Housing and Dining:
The team completed StarRez client Go-Live and Student Portal Soft Go-Live of more than 50 new and returning students. Housing Block, Meal Plan Usage, and Demographic Interface are being tested. Production validation of Financial Interface and TouchNet Interface is also in progress. Student Portal will be opened to all Fall 2015 admits on March 3, and all current students on March 9.

Business Intelligence (BI):
The team completed the logical and presentation layers for the AID Framework Model.  The team also prepared for the Financial Aid ISIR production deployment.  The BAs continued gathering information from departments and colleges to create Student Records business requirements. 

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


February 20, 2015

Student Information System

Academic Advising:
The team completed system integration testing of Student Service Center, Substitutions and Overrides, Reports, Change of Plans, and Class Permissions. User Acceptance Testing (UAT) will take place next week. They also validated conversion data for 75-hour Service Indicator; began creating a process for writing requirements to audit milestones for Teacher Education Licensure; worked on adding requirement groups for students with double majors; and completed requirements for the Presidential Scholars Core Curriculum.

Financial Aid:
Several items were successfully deployed to production including Award Packaging/Mass Packaging/Repackaging; Rollover Process; Manage Ability to Benefit; Processing Loans; and Awards and Aggregates. The team also completed configuration and prototyping of PELL Origination Payments and FISAP. Use cases and test scripts for the remaining milestone items are in progress, including Origination of Awards, Authorize Aid Disbursement, Return of Title IV Funds, Manage Satisfactory Academic Progress, and Manage Student Employment/Work Study.

Student Financials:
The team completed configuration and prototyping of Financial Responsibility Agreement and is working on communications to support the activity status changes. They also started system testing Tuition and Fees, Charges and Payments, and Security Roles, as well as began validating the cohort student groups’ conversion. Pre-planning activities for implementing the TouchNet vendor product are underway as well.

Student Records:
The team completed system testing of Student Enrollment/Registration, Prerequisites, Requirements Checking, 3Cs, Input Textbook Information, Program/Plan/Sub-Plan, Test Scores (COMPASS), and Teacher Education Gateway functionalities. They will perform User Acceptance Testing (UAT) of these items next week. They also showcased Teacher Education Gateway requirements and discussed reporting, security, and training needs. They will provide a demo for inputting textbook information.  Final exam configuration for classroom scheduling will be completed in Campus Solutions next week.

Cross Module:
There was no cross module meeting this week.

Mainframe to Campus Solutions Data Conversion:
The team completed validation of Student Groups (TRIO, Honors); Transfer Credit Articulation Rules (Set A, B); and Test Scores (ACT, SAT). They are currently validating Student Groups (Tuition Rates, Gen Ed, New Start); Transfer Credit Articulation Rules (Set C); Test Scores (TOEFL, GRE GMAT); Honors and Awards; Student Privacy; and Service Indicators. After successful runs this week, validation will promptly begin for Enrollment and Transfer Credit conversions. 

Interaction Hub (IH):
The team is starting to assemble the technical design document (TDD) for Apply to Major/Minor and 75-hour Policy. Requirements are being gathered for announcements, news, and events functionality in IH. The team will also demo ISU Quick Links next week for all functional units.

IAM:
Work continues to define and implement password expiration rules and to provide single sign-on authentication using Central Login.

Training Team:
This week, the team delivered training on the Student Financials module of Campus Solutions. Student-facing videos and knowledge articles for Student Records and Academic Advisement are being developed as well.

Housing and Dining:
The team conducted a soft go-live of the Student Portal with the StarRez Vendor on site. In addition, they are completing production validation for Demographic Interface. Validation for Housing Block, Meal Plan Usage and other Demographic solutions are planned for next week.

Business Intelligence (BI):
The team completed the Financial Aid Informatica mappings for the fact tables within the development environment. ETL integration testing for the ISIR and AID code bases is complete. The ISIR code base was deployed to the test environment, and QA test cases were successfully executed to validate business requirements.  The Cognos physical layer for the AID Framework Model was created as well. Information continues to be collected from the Student Records department and colleges to create business requirements.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


February 13, 2015

Student Information System
Academic Advising:
The team continued system testing of Student Service Center, Substitutions and Overrides, Reports, Change of Plans, and Class Permissions. They also completed work on security setup for Advisors to ensure they could grant class overrides in Campus Solutions for the upcoming registration cycle. The team also discussed requirements for Service Indicators and Student Exceptions conversions.

Financial Aid:
The team completed User Acceptance Testing (UAT) of Award Packaging/Mass Packaging/Repackaging, Rollover Process, Manage Ability to Benefit, Processing Loans – Direct, PLUS, Alternative, Cancel and Remove Aid, Track and Manage Incoming Funds, Process Foundation Awards/Private Scholarships, Aggregates, ImageNow for Financial Aid and Financial Aid Security. These items will move to production this weekend. The team also completed validation of the data loads for Tracking Documents, AGI/Redbird Scholarship Conversion and Master Promissory Notes.

Student Financials:
The team completed configuration and prototyping of Charges and Payments and continues its work on the Financial Responsibility Agreement. Reviews and discussions also are progressing for conversion of cohort student groups and transfer of money and accounting information between TouchNet and ISU. Security roles are being built and tested for access to the Student Financials module in the production environment. The team also has been working on training for Intro to Campus Solutions, Reviewing Customer Accounts, Charges and Payments, and Cashiering with the Student Accounts, Collections and Cashiering representatives this week.

Student Records:
The team continued system testing the Student Enrollment/Registration, Prerequisites, Requirements Checking, 3Cs, Input Textbook Information, Program/Plan/Sub-Plan, Test Scores (COMPASS) and Teacher Education gateways. User Acceptance Testing (UAT) of these functionality items will begin next week. The team also worked on setting up the Rules Engine for Teacher Education gateways.

Cross Module:
This week’s cross module meeting included a demo of the Student Center functionality setup for Enrollments in Campus Solutions.

Mainframe to Campus Solutions Data Conversion:
The team completed validation of Test Credit, Test Scores (Teacher Education) and Transfer Credit Articulation Rules (Set B) conversions. Those items are prepared for deployment to production. The team is also validating Student Groups (TRIO, Honors, Tuition Rates), Honors and Awards, and Test Scores (ACT, GRE, SAT, GMAT). Enrollment, Transfer Credit, Academic Standing, and Transfer Credit Articulation Rules (Set C) conversions continue to be refined based on test run results. 

Interaction Hub:
Testing continues for Single Sign-On proof of concept. Use cases for Project Success Seminar are documented. Setup of content references for the Quick Links pagelet on Interaction Hub is also complete.

IAM:
Progress continues to define and implement password expiration rules that will take effect in March.

Training Team:
This week, the team delivered Student Financials and Academic Advisement training. Training guides also are currently being developed for Academic Advisement and Financial Aid. Training guides that have been reviewed and approved are being posted to the AT Training website—http://at.illinoisstate.edu/training/.

Housing and Dining:
User Acceptance Testing (UAT) for Demographic Interface is complete. Testing continues for the Apply/Remove Housing Block and the Meal Plan Usage and Meal Plan Export functionality. Vendor will be on-site February 19-20 to assist with preparations for the production roll-out of the student portal.

Business Intelligence (BI):
The team completed the Financial Aid Informatica mappings and is close to completing the mappings for the fact tables within the development environment. The team also created and tested the Cognos Institutional Student Information Record (ISIR) package in the development environment. Two required ISIR reports were also created and tested. Information continues to be collected from the Student Records department and colleges to create business requirements.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


February 6, 2015               

Student Information System

Academic Advising:

The team deployed Manage Degree Requirements, Degree Audit, and Service Indicator functionality items to production.  They also completed configuration of Course Share Sets between all General Education/Global Studies categories and Majors/Minors, as well as set up General Education categories to pull in the correct student groups for audit purposes. They started the Preview Registration site build and also delivered training to the Academic Advisors.

Financial Aid:

The team deployed Financial Aid data loads for Satisfactory Academic Progress, Direct Loan Entrance Counseling, and Electronic Consent to production. They also completed system testing of Award Packaging/Mass Packaging/Repackaging, Rollover Process, Manage Ability to Benefit, Processing Loans – Direct, PLUS, Alternative, Cancel and Remove Aid, Track and Manage Incoming Funds, Process Foundation Awards/Private Scholarships, Aggregates, ImageNow for Financial Aid and Financial Aid Security—and have started User Acceptance Testing of all these items. They continue testing Nursing Aggregates and Tracking Documents data loads.

Student Financials:

The team deployed the Housing Application Deposit, GL Interface, and Service Indicator functionality items to production. They worked with Housing to test importing and posting of the Financials interface file. They also reviewed class fees, reviewed and updated Term Defaults and developed a process for importing Student Health Services charges. Work to convert student groups for locked tuition cohorts began as well. They also completed configuration and prototyping of Course and Class Fees, Calculate Tuition and Fees, and Disburse Title IV and Other Aid. The team continues to work on the Financial Responsibility Agreement.

Student Records:

The team deployed Course Finder, Room Scheduling Interface, and Student Center Security items to Production. They also completed data setup and started system integration testing of Student Enrollment/Registration, Requirements Checking, Program/Plan/Sub-Plan and Teacher Education gateways. Configuration of Pre-Requisites and U-College COMPASS Test scores—as well as set-up of the Rules Engine for Teacher Ed gateways—are in progress. The team also participated in Student Records training this week.

Cross Module:

This week’s cross module meeting focused on identifying the appropriate users, roles, and securities for supporting department module owners for February and March activities within Campus Solutions.

Mainframe to Campus Solutions Data Conversion:

The team completed production validation of Programs, Plans and Degrees (PPD), Term Activation, High School Graduation Date and Student Groups (Athletics) conversions.  They also completed testing of Test Credit and Test Scores (Teacher Education) conversions and Student Careers update, and these items are now ready for production. Enrollment, Transfer Credit, Academic Standing, Transfer Credit (next 10 schools) and Honors and Awards conversions have all completed test runs and continue to be refined based on those results. 

Interaction Hub:

Testing is in progress for single sign-on proof of concept. Requirements also have been gathered for the 75-Hour Policy and Apply to Major/Minor, and use cases for Campus Announcements, News, and Events are complete.

Room Scheduling:

The Series25/Campus Solutions interface was implemented this week. The team also validated the migration to production and everything is working well.     

IAM:

Work continues to define and implement password expiration rules that will take effect in March and to provide single sign-on authentication using Central Login.

Training Team:

This week the team made additional advancements in training by presenting Student Records and Financial Aid classes. Work also continues on training material.

Housing and Dining:

Demographic Interface in Production has been validated and improvements are being implemented—including an Admissions enhancement that will allow for the capturing of High School Graduation Date. Financial Interface passed User Acceptance Testing.  Final Portal Testing is moving ahead. Apply/Remove Housing Blocks functionality has completed the design phase, and development is now in progress.

Business Intelligence (BI):

The team completed the Financial Aid Institutional Student Information Record (ISIR) Informatica mappings for several schemas.  Queries were developed to validate the Financial Aid IDW model.  The team also created the physical, logical, and presentation layer for the ISIR Framework model.  Requirements are being gathered from the Student Records department and colleges to create business requirements.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


January 30, 2015       

Student Information System
Academic Advising:

The team completed User Acceptance Testing (UAT) of Manage Degree Requirements, Degree Audit, and Service Indicators.The team members also participated in Academic Advisement training sessions for Advisors this week. They outlined requirements for Student Exceptions conversions, discussed COMPASS Test Score usage, and completed Preview Invitation use cases. Strategies and approaches to Course Sharing and Course Share lists for Academic Requirements were developed as well.

Financial Aid:

User Acceptance Testing of Financial Aid data loads for Satisfactory Academic Progress, Direct Loan Entrance Counseling, and Electronic Consent completed successfully. In addition, the team completed system testing of Rollover Process, Manage Ability to Benefit, Aggregates, Cancel and Remove Aid, and Aggregates. Testing of Award Packaging, Direct, PLUS, Alternative Loans, Tracking and Management of Incoming Funds, and Processing of Foundation Awards is also in progress and nearing completion.

Student Financials:

The team completed User Acceptance Testing of Housing Application Deposit, GL Interface, and Service Indicators. The plan for converting student groups for locked tuition cohorts was also completed, with work continuing on the Financial Responsibility Agreement. The team also finished testing of Cashiering and worked with Housing on the Financials interface file upload into CS.

Student Records:

The team completed User Acceptance testing of Course Finder, Room Scheduling Interface, Service Indicators and Student Center Security. Configuration and prototyping of Teacher Education gateways, Student Enrollment Registration, 3Cs, and Textbook Information is also complete. Configuration of Pre-requisites and U-College COMPASS Test scores—as well as set-up of the Rules Engine for Teacher Ed Gateways—are both in progress. The team will be participating in Student Records training next week.

Mainframe to Campus Solutions Data Conversion:

Production validation of Programs, Plans and Degrees (PPD) and Schedule of Classes conversions is nearing completion.  Term Activation, High School Graduation Date and Student Groups (Athletes) conversions are currently being validated.  Enrollment, Transfer Credit, Test Credit, Academic Standing, and Honors and Awards conversions have all completed test runs and continue to be refined based on those results. 

Interaction Hub:

The team is currently working on completing Single Sign-On prototyping and requirements gathering for Apply to Major/Minor, Project Success, and 75-Hour Policy. The ReggieNet FDD is complete and the TDD for that build is expected soon.  Course finder has completed UAT.  Preview registration and the pagelet for Housing and Dining are both underway.

Room Scheduling:

Series25/Campus Solutions interface testing has completed. Follow-up training with the Series25 vendor, CollegeNet, continues.   

IAM:

Work to automate the removal and/or limit access of ISU affiliates after they depart the university is ongoing. In addition, the team is working to define and implement password expiration rules that will take effect in March.  Progress continues in providing single sign-on authentication using Central Login.

Training Team:

This week, the team is delivering Academic Advisement training. Preparations for Financial Aid training, Student Records training, and Student Financials training continue this week as well. Training guides are being finalized for Academic Advisement, Financial Aid, and Student Records.

Housing and Dining:

Final portal testing, validation in production for Demographic Interface, and User Acceptance Testing for Financial Interface in CS-TST will continue next week.

Business Intelligence (BI):

The team completed the Informatica mappings to populate the necessary schemas for the Institutional Student Information Record (ISIR).  The physical layer of the ISIR Framework Model was also created. In addition, the data modeling team finalized the conceptual, logical, and physical model for the IDW Reward/AID Transactional Star.  Business requirements are being gathered from Student Records.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


January 23, 2015

Student Information System

Academic Advising:

The team completed testing for Academic Advisement Service Indicators. The team continued to fine-tune security and provided support to the Training Team as it began sessions for Academic Advisors.  

Financial Aid:

Configuration of Award Packaging, Rollover Process, Tracking and Management of Incoming Funds, Processing of Foundation Awards, and Aggregates all was completed this week. The data loads for Financial Aid Ability to Benefit, Legacy Comments, Computer Budget Allowance Usage, and Prior Year Special Review were also successfully deployed to Production. The team will continue to work on the configuration of Manage Ability to Benefit and Processing Loans, as well as the validation of data loads for Loan Counseling, SAP Status, Electronic Communication Consent, Nursing Aggregates, and Tracking Documents.

Student Financials:

The team worked on documentation regarding converting student groups for locked tuition cohorts. They also reviewed usage of Activity Guides for the Financial Responsibility Agreement. Extensive testing of security roles is also in progress.

Student Records:

Production deployment of Student Records February milestone items completed successfully. This included Course Overview, Course Offerings, Class Schedule, Enrollment Appointments, Manage Special Populations for Enrollment Appointment and Term Activate a Student. Other work this week included testing usage of Requirement Designations in Transfer Credit (TC) Rules, TC Evaluation, and Degree Audit. Validation of Service indicators for Admissions, Student Records, Advising, Student Accounts, and Housing and Dining has also started, and configuration of Pre-Requisite Checking, Student Enrollment Registration, 3Cs, Requisites, and Teacher Education are also in progress.

Mainframe to Campus Solutions Data Conversion:

Programs, Plans and Degrees (PPD) and Schedule of Classes conversions are ready for deployment to production this weekend.  Term Activation is currently being validated.  Enrollment, Transfer Credit, Test Credit, Academic Standing, and Honors and Awards conversions have all had test runs and continue to be refined based on results.  The High School Graduation Date conversion is ready for ETL.  Data mapping of Student Groups, Student Milestones (for Teacher Education), Service Indicators, Transcript Text, and Term Withdrawal are all currently underway as well.

Interaction Hub:

Course Finder is currently undergoing testing. Development work for the Housing and Dining pagelet is complete. The Edit Personal Information (user profiles) TDD was completed this week.

Room Scheduling:

Series25/Campus Solutions interface testing continues. Follow-up training next week with the Series25 vendor, CollegeNet, will provide us with an opportunity to run through a complete academic cycle.  

IAM:

New software that can more efficiently push data from Oracle Identity Manager (OIM) to Campus Solutions will be used beginning in February. Work to automate the removal and/or limit access of ISU affiliates after they depart the university also has begun, as well as work to define and implement rules to determine when and how passwords expire. Login and logout pages are being designed for Central Login that will provide seamless authentication between single sign-on products.

Training Team:

This week, the training team delivered Academic Advisement training. Signups for the upcoming Student Records training is also underway, and the team is working to schedule training for Financial Aid and Student Financials. Dry-run training sessions also occurred for Financial Aid this week. Work continues on developing training guides for Academic Advisement.

Housing and Dining:

The Final Portal testing for StarRez is underway. Demographic, Booking and Financial Interfaces are in testing. Data Validation, End-to-End Testing and User Acceptance Testing will all take place next week.

Business Intelligence (BI):

The team completed the Financial Aid Institutional Student Information Record (ISIR) physical data model and generated the Data Definition Language (DDL) in the required Institutional Data Warehouse (IDW) schemas. In addition, Informatica mappings were created to populate the metadata on the ISIR data.  The BAs also met with the Student Records department to gather necessary information for creating business requirements.  

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


January 16, 2015               

Student Information System

Academic Advising:

This week, the team worked on Course Lists, Requirements and Requirement Groups for Music Plans. The team also worked on queries for Academic Advisement Service Indicators while continuing its work on Student Exceptions conversions. User Acceptance Testing of Manage Degree Requirements and Degree Audit will commence next week.

Financial Aid:

The team continued its work on Award Packaging, Rollover Process, Manage Ability to Benefit, and Processing Loans and Aggregates. The team also developed queries for Financial Aid processes. Validation of data conversion activities for Ability to Benefit, Computer Budget Allowance, Special Review, and Historical Comments is now complete and all are approved for release to Production. In addition, the team is validating data loads for Loan Counseling, SAP Status, Nursing Aggregates, and Tracking Documents, as well as working on developing Business Intelligence (BI) reports.

Student Financials:

The team completed the second round of System Integration Testing for Housing Deposit, GL Interface, Security, and Service Indicators for the Student Financial February spotlight items. The team also reviewed and finalized the strategy for combining legacy and PS 1098T data for tax year 2015, as well as worked with Financial Aid to finalize the strategy for processing Veteran’s benefits.  In addition, a new solution for delivery of the Financial Responsibility Agreement functionality was identified.

Student Records:

User Acceptance Testing of February Student Records milestone items was successfully completed. Configuration of Enrollment requirements is also underway and advancing, as is the configuration of Teacher Education Requirements. Solutions are being tested for build-out of the Transfer Credit Evaluation report. Meetings are currently being held regarding conversion for Teacher Education Gateways, and mapping sessions have begun for that conversion.

Mainframe to Campus Solutions Data Conversion:

Validation of External Degrees and Transfer Credit Articulation Rules for the first 10 schools completed successfully. The validation of several Financial Aid data loads also completed (Ability to Benefit, Computer Budget, Historical Comments, and Special Review). The Programs, Plans and Degrees (PPD) conversion was refined and completed validation for the active student population.  Term Activation, Degree Honors, Transfer Credit and Test Credit conversions have had test runs and continue to be refined based on results.  Data mapping of Student Exceptions, Student Groups, Service Indicators, Transcript Text, and Term Withdrawal are all underway.

Interaction Hub:

Course Finder testing is completed.  Development work for Preview Registration is underway.

Room Scheduling:

This week, the team completed its initial testing of the Series25/Campus Solutions interface. The team also completed its testing of the Series25/LDAP Connection and moved it to Production.

IAM:

The team is collecting metrics from the Account Refresh deployment. Close to 8,000 students have provided eSignature consent. Password Expiration work is in Development, and Provisioning and De-Provisioning is in the Design Phase. Also, the effort to push eConsent data from OIM to Campus Solutions via the Enterprise Service Bus is in the Testing Phase.

Training Team:

This week, the training team continues to develop classroom training for Student Records. Invitations for January Academic Advisement training have been sent, and several people have already signed up. Work also continues on developing training guides for Academic Advisement, Student Records, and Financial Aid. Preparations for scheduling training on Student Financials, Student Records, and Financial Aid are also underway.  

Housing and Dining:

The team is currently testing Campus Solutions interfaces in the TST2 environment. Testing for both end-to-end interface scheduling as well as flow and data validation is in progress, and will completed by the end of this week for Campus Solutions interfaces. Testing for non- Campus Solutions interfaces (Meal Plan, Single Sign-On) will be finalized by the end of next week. The team also successfully completed both TouchNet test and Prod uPay sites testing. Student application portal testing remains in progress.

Business Intelligence (BI):

This week, the team collected sample Institutional Student Information Record (ISIR) reports and updated the Financial Aid Business requirements. The team is also in the process of reviewing Financial Aid requirements to finalize scope. The conceptual and logical data model was completed for ISIR data, and the team executed a planning meeting to identify the Cognos required tasks to support the Financial Aid project.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


January 9, 2015               

Student Information System

Academic Advising:

The team completed the second round of functionality testing for Manage Degree Requirements and Degree Audit. The team also completed prototyping of course attributes to be used for transfer credit and picked up by degree audit. They started work on Course Share Sheets and Degree Audit Student Exceptions conversion data mapping.

Financial Aid:

The team is completing validation of several February release items that have been deployed into production. They also started work on the March spotlight items that include Award Packaging, Rollover process, Manage Ability to Benefit, and Processing Loans and Aggregates. In addition, validation of data conversion activities are in progress for Ability to Benefit, Computer Budget, Nursing Loan Total Aggregates, Special Review, and SAP.

Student Financials:

The first round of System Integration testing for Housing Deposit, GL interface, Security, and Service Indicators is nearing completion for the Student Financial February spotlight items. The team also tested charge and payment swapping, and expects to continue with the second round of testing next week.

Student Records:

System Integration Testing of February Student Records milestone items was successfully completed. User Acceptance Testing has also begun and is making progress. Configuration of Enrollment requirements is also underway and advancing, as is the configuration of Teacher Education Requirements. Solutions are being tested for build-out of the Transfer Credit Evaluation report.

Mainframe to Campus Solutions Data Conversion:

The Programs, Plans and Degrees (PPD) conversion continued to be refined and is being validated for the active student population.  Schedule of Classes, Term Activation and Test Credit conversions have had test runs and continue to be refined based on results. Course Catalog, Equivalent Courses, Instructor/Advisor and Residency conversions were moved into production and validated.   External Degrees and Transfer Credit Articulation Rules (10 schools) are being validated in the test environment. 

Interaction Hub:

The webgate proof of concept is moving forward, and the team will consult with OMCS to ensure accurate operation with the BIG IP configuration.  The team continued working on Course Finder and the Rave link.

Room Scheduling:

The team began testing the Series25/Campus Solutions interface. 

IAM:

Account Refresh Banners were successfully displayed on the TSC and My.IllinoisState.edu websites. The banner to collect eConsent Data was also successfully activated. Central Login changes are now being piloted. 

Training Team:

This week, the team continued its work to develop classroom training for Student Records and Financial Aid, as well as worked on Student Records and Financial Aid knowledge base articles. Public-facing Financial Aid topic videos are also in development. In addition, the team continues to develop training guides for Academic Advisement and Financial Aid and to prepare the training environment for Academic Advisement, Student Records and Student Financials.

Housing and Dining:

Interfaces testing with ESB is fully complete. Interfaces data validation is also underway. Security Setup for users is in progress. Meal Plan Usage design and development is also in progress. Housing Registration Blocks design is complete and development has started.

Business Intelligence (BI):

The team continued to work on the Financial Aid and Student Records requirements.  The conceptual and logical data model was completed for the Person Dimension.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


January 2, 2015

Student Information System

Academic Advising:

The team started the second round of functionality testing for Manage Degree Requirements and Degree Audit. The team also built service indicators and reviewed the information for the Student Advisor conversion. Academic Advisement worked with the Security Team to finalize the roles and row level security.

Financial Aid:

The team is validating several February release items that have been deployed into production, including Processing, Managing and Verifying FA applications; Managing Budgets; Generating Communications; Term Activation; MAP Processing; and Student Activity Workflow. In addition, validation of data conversion activities are in progress for Ability to Benefit, Computer Budget, Nursing Loan Total Aggregates, Special Review, and SAP.

Student Financials:

The team started the testing of Enrollment Deposit and updated Housing Configuration. After obtaining information for placing the ECSI service indicator, the team also reviewed the build of the Financial Responsibility Agreement and provided feedback.

Student Records:

Testing of February Student Records milestone items is underway and making good progress. Configuration of Teacher Education Requirements is also advancing. A collaborative solution for addressing gaps with the usage of Milestones in the new system was identified. Entries are being made to course requisites, and discussions on how to use Requirement Designations and Course Attributes in Transfer Credit (TC) to complete the build out of the TC Evaluation report are also taking place.

Cross Module:

There was no cross module discussion this week. 

Mainframe to Campus Solutions Data Conversion:

The Programs, Plans and Degrees (PPD) conversion was validated in the TST2 environment.  Changes have been made based on the validation and the conversion will be rerun.  Course Catalog, Equivalent Courses, Instructor/Advisor and Residency conversions were validated and approved to move into production. 

Interaction Hub:

The security roles and Unified Navigation for IH have been configured and testing for both are wrapping up this week. Work for the User Profile pagelet and Rave Link in the Portal are also close to finalization. Configuration of the IH webgate proof of concept is advancing as well.

Room Scheduling:

Inbound/Outbound ESB Interface work has been completed and is currently being tested in DEV2. It will move to QA in preparation for testing.

IAM:

Account Refresh work, along with work on collecting e-consent data, continues with implementation scheduled for early January. Requirements gathering is in progress for Access Standards—a subset of the Master Data Access Plan—along with Alternative Programs Record System (APRS), and Oracle Identity Manager (OIM) Password Reset/Expiration.

Training Team:

This week, the team continued to develop classroom training for Academic Advisement and Financial Aid, as well as training guides for Academic Advisement.

Housing and Dining:

The team is currently working on the final review of the Application Portal. ESB integration and testing with StarRez is complete for all four interfaces related to file transfer and file modification. Data validation, test results summary, and documentation for those interfaces also are in progress. Additionally, conversion dependencies for StarRez have been identified. Meanwhile, development work on OAM branding (i.e. deploying a WAR file) is still underway.

Business Intelligence (BI):

The team executed a requested production deployment to migrate data and reporting modifications.  In addition, the team continued to make progress on the Financial Aid and Student Records requirements, as well as the Financial Aid conceptual and logical data model. Next week will include additional work on these items as well as completing the conceptual and logical data model for the Person Award Dimension. 


December 27, 2014

Student Information System

Academic Advising:

The team completed the first round of functionality testing for Manage Degree Requirements and Degree Audit. They are finalizing the schedule for training of advisors in January.

Admissions:

The setup for SEVIS in production is complete.

Financial Aid:

The Financial Aid team deployed several February release items into production, including Processing, Managing and Verifying FA applications, Managing Budgets, Generating Communications, Term Activation, MAP Processing, and Student Activity Workflow. Production checkout of these items is in progress. Conversion activities are in progress for Ability to Benefit, Historical Comments, Computer Budget, Nursing Loan Total Aggregates, Special Review, Electronic Consent, Loan Counseling, Tracked Documents, and MPN.   The kickoff meeting for FA Spotlight #2 took place this week and the FA team is beginning to prepare for the January 5th spotlight items.

Student Financials:

The team completed development of queries for Enrollment Deposit Holding Charges and for mass assigning/removing service indicators. They also developed file parsers for Housing and Dining while creating business process documentation and applying service indicators for Student Permission Form.

Student Records:

Course requisite identification and entry is underway. Discussions on how to use Requirement Designations and Course Attributes in Transfer Credit (TC) to complete the build out of the TC Evaluation report are in progress. An initial Athletic prospect reporting meeting yielded some good information regarding the office’s needs to track and report student athletic information.

Configuration of Teacher Education Requirements is also in progress. The team decided additional discussions are needed to address identified gaps with the usage of Milestones in the new system. Testing for February Student Records milestone items is also proceeding.

Cross Module:

The cross module discussion this week focused on the timing of deployment of Self Service functionality items for different modules. 

Mainframe to Campus Solutions Data Conversion:

Programs, Plans and Degrees (PPD) conversions have been run in the CNV and TST2 environments. Validation of the data is underway.  Course of Catalog, Equivalent Courses, Instructor/Advisor and Residency conversions are moving into TST environment as part of the Release 11 schedule.

Interaction Hub:

Progress continues on Unified Navigation and the IH Security Roles, testing of the Student Record items for Release 12, and configuration work for the web gate to StarRez. 

Training Team:

This week, the team continued development of classroom training for Student Financials. The team is also working to develop training guides for Academic Advisement and Student Records. The schedule for Academic Advisement training in January has been finalized and added to the Administrative Technologies website.

Housing and Dining:

The team started on final product testing and review for the StarRez Application Portal, and also testing interfaces with ESB. Design work was completed for the Apply/Remove registration blocks and forwarded for architect review. A new path to Application Portal via Interaction Hub was selected and shared with the team. Next week, we’ll focus on portal testing and interface testing with ESB.

Room Scheduling:

The Series25/CS Interface work is complete and in testing. The Series25/LDAP Connection work is also complete and has been scheduled to move to production in mid-January. Work on the Inbound/Outbound ESB Interface is still underway.

IAM:

The Account Refresh email and banner work is complete and scheduled to go into production in early January. The team is gathering requirements for Access Standards (a subset of the Master Data Access Plan), APRS, and OIM Password Reset/Expiration.

Business Intelligence (BI):

The team completed the first phase of testing on the Admissions modifications.  A few changes were made based on the testing and those changes are now being tested.   The Financial Aid conceptual data model is also near completion.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


December 19, 2014

Student Information System

Academic Advising:

The team continued validation work for Requirements/Group Requirements/Degree Audit and made modifications to enhance functionality.  They also assessed the use of Requirement Designations and Course Attributes for articulating transfer work. Additionally, requirements for University College Testing (with regard to third-party test agencies) were reviewed. The training team also conducted a practice session for the Academic Advising training modules and completed development of use cases and test scripts for February milestone items.

Admissions:

The security setup for SEVIS in the production environment is in progress.

Financial Aid:

Conversions for SAP, MPN, loan counseling, and prior documents are in progress. Validation of historical comments also has started. The team was able to complete User Acceptance testing of the February milestone items, including Processing, Managing and Verifying Financial Aid Applications, Managing Budgets, Generating Communications, Term Activation, MAP Processing, and Student Activity Workflow. These items will be deployed to production in the upcoming week.

Student Financials:

Over the past week, the team completed prototyping Collections and 1098T, successfully generating IRS files and comparing the PeopleSoft output with the IRS guidelines.  The team also began working on the Student Financial transaction uploads, queries for Welcome Week and TERO, Student Financials Group Post, and ACH data conversion.

Student Records:

Work on prototyping continues with course rolls, requisite checking, scheduling classes with multiple components, FERPA, Career Pointers, Grade Component, degree plans and sub-plans, and Veterans Benefit Summary Review. Collaborative discussions are being held about how the team will use Requirement Designations and Course Attributes in Transfer Credit (TC) to complete the build-out of the TC Evaluation Report. In addition, configuration of Teacher Education Requirements is in progress and system testing for the February Student Records milestone items is making good progress.

Cross Module:

The cross module discussion this week was regarding how the Veterans Benefits Page interacts with Financial Aid and/or Student Financials.  Additional discussions are planned to continue gathering information on this issue.

Mainframe to Campus Solutions Data Conversion:

The conversion team continues to progress on the highest priority conversions.  The top priority conversion, Programs, Plans, Degrees (PPD), had its initial run in the conversion environment.  Additional changes are being made and another run into the conversion environment is in progress.  Once the data has been loaded satisfactorily, data validation will begin. 

Interaction Hub:

This week the team gathered the business requirements for Redbird Mail. The guest login page has been updated by Web Services. QA is also in progress for testing of the Student Record items for Release 12. In addition, the configuration work for the webgate to StarRez will begin once access permissions are established.  

Room Scheduling:

The Series25/LDAP Connection work has been completed in test and is scheduled to move to Prod mid-January. The Inbound/Outbound ESB Interface work is still underway. The Series25/CS Interface work has been completed and is currently being unit tested.

IAM:

Requirements gathering is in progress for Access Standards (a subset of the Master Data Access Plan), APRS, and OIM Password Reset/Expiration.  Account Refresh work continues with implementation scheduled for early January. The Project Charter and the Support Plan have been routed for review/approval.

Training Team:

This week, the team continued developing classroom training for Academic Advisement, along with associated training guides. Training guides for Student Records are also being created.

Housing and Dining:

Training for the StarRez product, Financial Export Interface testing and Student Application Portal testing feedback were all completed this week. Additionally, TouchNet integration testing with the StarRez portal also proved successful. Next week, the team will focus on the test upload of bookings conversion data; Demographic, Booking, Financial interface testing using ESB; and starting the final round of Application Portal testing.

Business Intelligence (BI):

The team completed several tasks that support broader initiatives, including validation of changes to the Cognos Ad Hoc metadata model for Admissions, User Acceptance Testing and a demo of ad hoc functionality for Financial Aid, and development of the ETL code to backfill the Institutional Data Warehouse (IDW) with Admissions data. In addition, the team initiated a second internal review of the Financial Aid requirements and continued work on the IDW Financial Aid conceptual data model.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


December 12, 2014

Student Information System

Academic Advising

The team finished its efforts to develop consistent wording for descriptions and instructions across all plans and sub-plans in Academic Requirements. They also continued validation work for Requirements/Group Requirements/Degree Audit and made changes to improve functionality in those areas. Additionally, prototyping progress has been made on Standard Report, What-If Report, HTML/PDF Report, Academic Requirements, Course Lists, Requirement Groups, My Academics, View my Advisees, Course Substitutions, and Authorize Student Exceptions. Training, test scenarios, and test scripts are being developed.  

Admissions

Setup of production URLs from the Department of Homeland Security for batch processing for SEVIS is complete. Security setup is now in progress.

Financial Aid

Conversion activities for SAP, MPN, loan counseling, historical comments, and prior documents are taking place. The team completed system testing of the milestone items for the February release. Those include Processing, Managing and Verifying FA applications, Managing Budgets, Generating Communications, Term Activation, MAP Processing, and Student Activity Workflow.

Student Financials

The team continued its work on prototyping refunding, collections, and 1098T. They also built a query to display collection effort history of an account at a glance. Determination of the reports needed by Student Financials and Collections is being explored. Changes to the way 1098T eligibility is defined, as well as its associated configuration changes, is being researched. The team is also working on Student Financial transaction uploads.

Student Records

The Transfer Credit Evaluation Report Build is nearing completion. Prototyping of Repeat Testing, Academic Standing Rules, Course Offerings, Manage Registration Date and Time, Term Activate a Student, and Schedule of Classes is complete. Configuration of teacher education requirements has also started. Prototyping of Career Pointers, Grade Component, Degree Plans and Sub-Plans, and Veterans Benefit Summary Review is underway. The team also advanced the completion of training material, use cases, test scenarios and test scripts. System testing for the February milestones started this week as well.

Cross Module

There was no cross module meeting this week.

Mainframe to Campus Solutions Data Conversion

Programs/Plans/Degrees conversion has loaded over 90% of the sample set of records into the conversion environment.  Term Activation and Enrollment conversions are ready to load sample files.  Transfer and test credit conversions are being run in the conversion environment.  Several conversions are being run in the QA environment for validation to occur next week. 

Interaction Hub:

The team is completing Spotlight Financial Aid testing, as well as refining security roles and unified navigation. The team updated the configuration of the Guest Login Page branding and the webgate connection to StarRez for single sign-on capabilities.

Room Scheduling:

CollegeNet has received all the necessary data and have completed the database. The Series25/LDAP Connection is close to completion. The ESB inbound and outbound interfaces also are being created now.

IAM:

The team is still gathering requirements for Access Standards (a subset of the Master Data Access Plan), APRS, and OIM Password Reset/Expiration. These will be moving to design shortly.

Training Team:

This week, the team made additional advancements on developing classroom training for Academic Advising and Student Records. Training guides also continue to be developed for Student Records.

Housing and Dining:

Review of changes from Round 2 testing are still underway. A variety of testing also continues to take place, including testing for Single Sign-On with StarRez using Interaction Hub; TouchNet integration with StarRez; and Demographic Import, Room Export, Meal Plan Export, and Financial Export interfaces. Upcoming work includes data inventory spreadsheets and the data conversion test upload into StarRez.

Business Intelligence (BI):

The team reviewed and provided feedback on the Financial Aid requirements. Work related to the Financial Aid conceptual data model is still underway.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


December 5, 2014

Student Information System

Academic Advising:

The team continued working on configuring Requirements Groups, as well as validation work for Requirements/Group Requirements/Degree Audit, making changes to improve functionality. Additionally, continued progress was made on the following prototyping activities: Standard Report, What-If Report, HTML/PDF Report, Requirements, Course Lists, Requirements Groups, My Academics, View my Advisees, Course Substitutions, and Authorize Student Exceptions.

Admissions:

Validation of SEVIS configuration is complete. Production URLs were received from the Department of Homeland Security for batch processing for SEVIS. Testing of the file transfer process to support SEVIS is also complete. 

Financial Aid:

Conversion activities for SAP, MPN, loan counseling, historical comments, and prior documents is in progress. The team completed prototyping activities, training, creating use cases, test scenarios and scripts, and the security build of the milestone items for the February release. Progress was made on testing these items as well.

Student Financials:

The team continued working on prototyping refunding, collections, and 1098T. Work also continues on scripts, test cases, updating training documents, and business process documents. The team also continues to monitor GL interface processing as prototyping transactions are added to the system. Work is in progress for Student Financial transaction uploads.

Student Records:

Build of the Transfer Credit Evaluation Report is nearing completion. Prototyping continues with Career Pointers, Grade Component, Repeat Testing, Veterans Benefit Summary Review, and Academic Standing Rules. The team has made progress on completion of the milestone items for the February release, including completion of prototyping activities, training, creating use cases, test scenarios and test scripts for Course Offerings, schedule of classes, manage registration date and time, term activate a student, and degree plans and sub-plans. System Testing for February release begins next week.

Cross Module:

The cross module discussion this week revolved around the timing for allowing access to the Student Center so students can edit their personal information. Additional discussions are in progress to finalize this.

Mainframe to Campus Solutions Data Conversion:

This week, the team loaded 200 rows of Programs, Plans and Degrees Data into the conversion database. In addition, Transfer Credit Articulation Rules for Heartland Community College have been loaded into the conversion database.

Interaction Hub:

The use cases for Preview and Transfer Day are complete. The team is preparing to complete the FDD for Academic Advising use cases and begin the review process. Testing in QA is moving ahead while a solution is developed for testing the student budget and award information from the portal. 

Room Scheduling:

Both the Series25/Campus Solutions Interface and the Series25/LDAP Connection has been created and is being unit tested now. CollegeNet is conducting on-site training this week.

IAM:

Requirements gathering is in progress for Access Standards (a subset of the Master Data Access Plan), APRS, Account Refresh, E-signature collection, and OIM Password Reset/Expiration.  

Training Team:

Work continues to develop classroom training for Financial Aid, Student Records, and Academic Advising. Training guides are currently being developed for Student Records. The training team also has a new website at http://at.illinoisstate.edu/training/. This website allows employees to sign up for training, access training guides, and view training videos.

Housing and Dining:

Review of changes from Round 2 testing are in progress. Next week the team plans to work on Demographic Import Interface testing, Room Export Interface testing, and Financial Export Interface testing.

Business Intelligence (BI):

The team completed the first draft of the Financial Aid requirements, as well as completed a significant amount of work on the Financial Aid conceptual data model. Next week the team will continue to update the IDW ETL to address Admissions enhancements. The Cognos Adhoc and Analytical metadata model also will be updated to support those enhancements. The Financial Aid requirements will also be reviewed along with the first iteration of the Financial Aid conceptual data model. 

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


November 26, 2014

 

Student Information System

 

Academic Advising

The team continued working on configuring Requirements Groups and are now 95% complete.  They met to discuss the process for assigning students to advisors.  The team continued validation work for Requirements/Group Requirements/Degree Audit and made changes to improve functionality.  Additionally, continued progress has been made on the following prototyping activities:  Standard Report, What-If Report, HTML/PDF Report, Requirements, Course Lists, Requirements Groups, My Academics, View my Advisees, Course Substitutions, and Authorize Student Exceptions.

Admissions

QA validation of SEVIS configuration in the TEST environment is complete. Validation is in progress.  Approval is still pending from the Department of Homeland Security to receive production URLs for batch processing for SEVIS.   The file transfer development to support SEVIS is complete. 

Financial Aid

The Financial Aid team has made progress on completion of prototyping activities, training, creating use cases, test scenarios and scripts, and security build.  They continue working on creating queries for 3Cs, business processes and validating conversion data. 

Student Financials

The Student Financials team continued working on prototyping refunding, collections, and 1098T. The team continues to work on scripts, test cases, updating training documents, and business process documents. They continue to monitor GL interface processing as prototyping transactions are added to the system.

Student Records

The Student Records team continued working on configuration of 2nd and 3rd major/minor plans tied to Careers for the Program/Plans/Degrees conversion.  Validation of the Transfer Credit Articulation data load is in progress. Prototyping continues with Career Pointers, Repeat Testing, Program/Plan maintenance, Quick Admit/Enroll, Term Activation, and Schedule of Classes. The team has made progress on completion of prototyping activities, training, creating use cases, test scenarios and test scripts. 

Cross Module

There was no cross-module meeting this week 

Interaction Hub:

The first set of use cases for Academic Advising have been completed. The unified navigation issue has been resolved.

Room Scheduling:

The FDD for the interface between Campus Solutions and Series 25 has been approved. CollegeNet continues to load the database.  

Training Team:

The training team continued developing classroom training guides for Student Records.

Housing and Dining:

Additional fields to Demographic Interface with CS (Veteran, ROTC, Scholar) have completed development from Oracle and are in development with StarRez. Round 2 testing of Housing and Dining Student Portal is complete for 3 out of 4 applications. Testing for Single Sign-On with StarRez was successful. Base architecture design between interfaces and environment design for testing is also complete. The team is working on follow up of pending questions surrounding Student Financials, round 2 testing of Portal for family housing application type and populating the inventory data template. The team will soon begin work on end-to-end testing from Interaction Hub to StarRez student portal, Room Export Interface testing, and Financial Export interface testing.

Business Intelligence (BI):

The team completed Financial Aid Source-to-Target documentation from the mainframe to the Campus Solutions application database.  A first draft of a Cognos security and standards documents was created. 

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


November 21, 2014

Below is the weekly status update for the LEAPForward Initiative.

Student Information System

Academic Advising
The Academic Advising team continued working on configuring Requirements Groups and are now 95% complete. They met to discuss the use of PIN codes in Campus Solutions. The team continued validation work for Requirements/Group Requirements/Degree Audit and made changes to improve functionality. Additionally, continued progress has been made on the following prototyping activities: Standard Report, What-If Report, HTML/PDF Report, Requirements, Course Lists, Requirements Groups, My Academics, View my Advisees, Course Substitutions, and Authorize Student Exceptions.

Admissions
The QA team has been validating SEVIS configuration in the TEST environment and is working with the functional users to complete user testing. Approval is still pending from the Department of Homeland Security to receive production URLs for batch processing for SEVIS. The file transfer development to support SEVIS is currently being tested.

Financial Aid
The Financial Aid team has made excellent progress on completion of the milestone items for the February release. This includes completion of prototyping activities, training, creating use cases, test scenarios and scripts, and creating business processes. They are also working on building security, creating queries for 3 Cs, and validating conversion data. QA has started testing for these milestones and will continue through December 5th.

Student Financials
The Student Financials team continued working on prototyping refunding, collections, and 1098T. The team continues to work on scripts, test cases, updating training documents, and business process documents. A flow depicting the movement of transactions between Housing/Dining and Student Financials was developed. The team met with Housing/Dining to work through some questions about the Housing Application Fee, Housing Initial Charge, and Housing Initial Payment. Decisions were made about how transactions would be passed from Housing to Student Financials.

Student Records
The Student Records team is currently working on configuration of 2nd and 3rd major/minor plans tied to Careers for the Program/Plans/Degrees conversion. Degree Honors (Major Honors) have been configured and tables have been created using the crosswalks. Mapping continues for Degree Honors and expected degrees. The team is currently working on validation and issue resolution with the Transfer Credit Articulation rules. Security has been completed for the Student Records module. Student Records training and working sessions continue with Prototyping, Program/Plan Maintenance, Quick Admit/Enroll, Term Activation, and Transcription. The team is starting on focusing efforts around delivering the milestones for January/February, which include prototyping, use cases, test scenarios, test scripts, and business processes.

Cross Module
The cross-modular meeting this week focused on the use of PIN codes in Campus Solutions.

Mainframe to Campus Solutions Data Conversion
The data conversion team is nearing the completion of the Schedule of Classes conversion. The team continued work on Program Plans Degrees and has been making steady progress on the build. Work is also nearly complete on External Degrees pending a load of additional Org IDs into production. The team is moving ahead on Transfer Credit/Test Credit, Honors and Awards, 1098T, Enrollments, Term Activation, Expanded Test Scores, and Transfer Credit Articulation Rules.

IAM
Work on the Master Data Access Plan (which defines the roles and services for all categories of students and employees) continues to progress.

Interaction Hub
The team is starting on use cases for Academic Advising. Meetings have been scheduled to discuss the solutions for displaying ReggieNet and Redbird Card services in the portal.

Room Scheduling
The FDD for the interface between Campus Solutions and Series 25 has been completed and is being routed for final review/approval. A process has been established for keeping room data and attribute data in sync between Campus Solutions and Series25/CollegeNet. CollegeNet is building the database now.

Training Team
This week, the training team continued developing classroom training and training guides for Student Records and Financial Aid. Work also has begun on developing training guides for Student Records.

Housing and Dining
StarRez completed configuration on all six delivered interfaces (Student Authentication, Demographic Import, Financial Export, Booking Export, and Meal Plan Export). Minor configuration changes proposed to Demographic Interface are in progress. User Acceptance testing of uploaded data for Room and Account Data was completed. Round 2 testing of Housing and Dining Student Portal is in progress for various types of student applications. Testing for Single Sign-On is also in progress. The team met with Student Financials and reached a decision on a future business process for passing charges to Student Accounts. The technical team is working on architecture design for delivery of files between interfaces and environment design for testing.

Business Intelligence (BI)
The team conducted training with the Admissions Department on Institutional Data Warehouse (IDW) Admissions ad hoc and Summary of Terms reporting. The team executed a production deployment of the Admissions IDW database components, ETL code, and Cognos code. Admissions reporting is now available in Production via the IDW.

If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


November 14, 2014

Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising team continued working on configuring Requirements Groups and are now 75% complete. They trained 8 advisors and 2 individuals from the Registrar’s Office on the process for defining/configuring Requirement Groups. The team met to discuss how the 75 hour process will work with Campus Solutions and began validation work for Requirements/Group Requirements/Degree Audit. Additionally, substantial progress has been made on the following prototyping activities: Standard Report, What-if Report, HTML/PDF Report, Requirements, Course Lists, Requirements Groups, My Academics, and View My Advisees.
 
Admissions
The SEVIS configuration has been moved in the TEST environment and is being tested in preparation for deployment to production. The file transfer development to support SEVIS is currently wrapping up and starting testing.
 
Financial Aid
The Financial Aid team is focused on completion of the milestone items for the February release. This includes completion of prototyping activities, training, creating use cases, test scenarios and scripts, and creating business processes. They are also working on building security, creating queries for 3 C’s, and validating conversion data.
 
Student Financials
The Student Financials team completed prototyping the billing customer process. They are working on prototyping refunding, collections, and 1098T. The team continues to work on scripts, test cases, and business process documents. Bundle 34 updates were tested in the QA environment as was Study Abroad calculation testing. They met with Housing/Dining to work through some questions about Housing Application Fee, Housing Initial Charge, and Housing Initial Payment. The team also reviewed Student Financial Training guides for tuition calculation, posting transactions to students, billing, and applying equation variables.
 
Student Records
The Student Records team completed the Program/Plans/Degrees crosswalk for plans and subplans and provided it to the conversion team. Course Equivalencies were loaded with Course Catalog last Friday. The Facilities Table including its compatibility with the new scheduling software is being reviewed and verified. Transfer Credit conversion will now include Study Abroad, and the mapping has been completed for this change. Test Credit mapping is also complete. Student Records training and working sessions continue with Program/Plan Maintenance, Quick Admit/Enroll, Term Activation, and transcription bringing newest members of the team up to speed. Prototyping is ongoing with several more process completed including Repeat Testing, Enrollment Appointment Testing, Milestones, Textbooks, Study Abroad, and assign repeat codes.
 
Cross Module
A cross-modular meeting was not held this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team discovered a few additional corrections to the Course Catalog and is working on getting these items incorporated for the updated load into production. The team continued work on Program Plans Degrees and are working towards the completion of sample files for review. Work is nearing completion on Schedule of Classes, External Degrees, and Equivalent Course. The team is also making progress on Transfer Credit/Test Credit, Honors and Awards, 1098-T, Term Activation, Expanded Test Scores, and Transfer Credit Articulation Rules.
 
IAM
Work on the Master Data Access Plan (defining the roles and services for all categories of students and employees) is progressing. 
 
Interaction Hub
The development work for the Interaction Hub Financial Aid Spotlight items is complete. The team will start on the next set of use cases for Academic Advising. Meetings have been scheduled to discuss the solutions for displaying ReggieNet and Redbird Card services in the portal. 
 
Customer Relationship Management (CRM)
Testing for the external file import was completed this week. Three outstanding defects are being researched to determine potential resolutions. 
 
Room Scheduling
The Data Collection Spreadsheet has been completed and sent to CollegeNet. The Series25 to Campus Solutions interface has been developed and is being tested now. We’ve established a process for keeping room data and attribute data in synch between Campus Solutions and Series25.
 
Training Team
This week, the training team continues work on Financial Aid classes and training documents. Work also continues on developing training classes for Student Records and Academic Advising.
 
Housing and Dining
StarRez completed configuration on four out of the six delivered interfaces (Student Authentication, Demographic Import, Financial Export, Booking Export). Adjustments to Room, Term and Accounts data may be needed based on discussions with Student Financials and Conversions team. Use cases for Portal testing are complete and Round 2 testing of Housing and Dining student portal is in progress for all types of student applications. Team has also met Student Financials to discuss and map out future business process on passing charges to Student Accounts and these discussions will be continued in the next week. Technical team is working on architecture design for delivery of files between interfaces and environment design for testing. The team is also expecting delivery from Oracle on three interface builds (Demographic, Booking, Financial) and from StarRez on two interface builds (TouchNet and Meal Plan Export) in the next week. The team is also waiting on a pending business decision on the various ways a student can access the Housing and Dining portal.
 
Business Intelligence (BI)
This week the team completed QA and UAT on the Admissions IDW ETL code and reports. The team started to prepare for a production deployment on Thursday 11/20. A BI Roadmap was completed and sent to senior leadership for the following subject areas: Financial Aid, Student Records, and Student Accounts. Next week the team will execute training with the Admissions Department on IDW Admissions ad hoc and static reporting. The team will spend the week preparing for a PROD deployment of the Admissions IDW ETL code and Reports.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

October 24, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising teams continued to build Academic Requirements in Campus Solutions and are now 85% complete. They are working on configuring Requirements Groups and are approximately 10% complete. The team had another meeting to further discuss how transfer credit will be able to be articulated and utilized to meet the right General Education program. In addition, they completed training for two people who will work on the Academic Advisement module.
 
Admissions
The Admissions team continued to work on SEVIS this week in including remaining tasks and process flow.
 
Financial Aid
The Financial Aid team completed prototyping of Pell payment processing. They are working on building security, creating queries and testing 3 C’s, creating use cases, documenting business processes, testing use of delivered reports, and validating Nursing Loan, Computer Budget Allowance, and Ability to benefit conversion data.
 
Student Financials
The Student Financials team finished prototyping cashiering, payment plans, and third party contracts. They began prototyping billing and late fees. The team created billing notification communications. The team prepared scripts and test cases for next week’s collections prototyping. Student Account Balance conversion data continues to be validated and the GL interface processing continues to be monitored as transactions are added to the system. They also worked with Housing & Dining on the Housing/Dining to Student Financials interface.
 
Student Records
The Student records team continues work on the crosswalk for historical plans and subplans as well as the 1/1/1901 date issue for current plans and subplans in CS for the Program/Plan/Degrees conversion. Minors with the 1/1/1901 issue have been loaded. An initial design has been determined for the Program Plans Degrees conversion and build work should start in the next few days for that conversion. The Residency and Instructor/Advisors conversions have been validated and are good. Work continues on the Transfer Credit Rules, External Degrees, Test Scores, FERPA, Academic Standing and Honors and Awards conversions.
 
Cross Module
A cross modular meeting was not held this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team completed work on the Residency conversion and finished reloading the Course Catalog to the project environment. Progress was made on the design of Program Plans Degrees and the team hopes to start the first build in the next few days. Work is nearing completion on Schedule of Classes, Transfer Credit Articulation Rules, and Equivalent Course. The team is also making progress on Honors and Awards, 1098-T, Term Activation, Expanded Test Scores, and External Degrees.
 
Interaction Hub
Development of Self Service use cases for Financial Aid is complete. Use cases for Student Records and Academic Advising are in progress. Work to standup the Interaction Hub environment to test the configured Self Service functionality is also in progress. 
 
Room Scheduling
The data mapping is still in progress with the CollegeNet team. The FDD for the interface with Series25 and Campus Solutions is also in progress. 
 
Training Team
This week, the training team has completed development of classroom training for Student Financials, and work continues on developing training guides for Student Financials. The team also continues to work on training classes and documentation for Financial Aid.
 
Housing and Dining
Housing and Dining team delivered three out of six contracted interface specification documents (Student Authentication, Online Payment, Demographic Import, Financial Export) and Account data information to StarRez. They are currently working on reviews and approvals for Booking Export, Meal Plan Export interface documents and populating Room, Term, Meal Plan data into StarRez data templates which are due this week and the next. They are also testing StarRez hosted Housing and Dining student Portal for content, application process flow and overall portal look and feel. Development work for Single Sign on Authentication integration with StarRez is in progress. Integration testing with Online Payment provider and Round 1 testing feedback is due for next week.
 
Business Intelligence (BI)
This week the team completed the first version of the IDW ETL code for the dimension tables and fact table. Test data was loaded into the IDW to begin validating the Cognos Metadata Model. The ETL team is in the process of validating the data loaded into the IDW, while preparing for system integration testing.
 
Starting next week the team will validate the first iteration of the Cognos Metadata Model. Integration testing on the IDW ETL code will begin. The team will also begin creating the Weekly Admissions reports.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

October 17, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising teams continued building Academic Requirements in Campus Solutions and are now 75% complete. They began configuring Requirements Groups and had initial discussions of creating test plan and test cases. Prototyping started with a group that included Academic Advisors, Academic Peer Advisors, and personnel from Student Records/Registrar’s office. The team also completed three training sessions to train seven (7) academic advisors who will help build requirements/requirement groups.
 
Admissions
The Admissions team continued to work on SEVIS this week in including remaining tasks and process flow.
 
Financial Aid
The Financial Aid team completed prototyping of MAP Processing, creating federal files, processing loans, awarding and packaging, and FISAP. They are working on building security, creating queries and testing 3 C’s, creating use cases, documenting business processes, testing use of delivered reports, and validating Nursing Loan, Computer Budget Allowance, and Ability to benefit conversion data.
 
Student Financials
The Student Financials team continued prototyping Cashiering and finished Maintaining Receivables this week. They began prototyping payment plans and third party contracts and wrap up work this week. The team prepared scripts and test cases for next week’s late fee prototyping. Student Account Balance conversion data continues to be validated and the GL interface processing continues to be monitored as transactions are added to the system. The RFP for expanded needs was finished and published.
 
Student Records
The Student records team completed CRP 2 this week. The team continues on the crosswalk for historical plans and subplans as well as the 1/1/1901 date issue for current plans and subplans in CS for the Program/Plan/Degrees conversion. In addition, key players met to confirm our approach and discuss how to handle certificates for the P/P/D conversion. Team members are working on validating Enrollment Requirements, and additional identified requirements are being configured. Discussions are ongoing regarding External Degrees (population and missing Orgs), Test Scores and Honors and Awards. They reviewed and cleaned-up errors on the Schedule of Classes and Instructor/Advisor conversions. Transfer Credit Rules will be loaded again with new logic and then validated.
 
Cross Module
A cross modular meeting was not held this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team is wrapping up work on the Residency conversion and finished fixing issues that were discovered in the Course Catalog. Instructor/Advisor conversion is complete pending a plan for delta conversions. They continue to work on Schedule of Classes, Program/Plan/Degrees, Transfer Credit Articulation Rules, and Equivalent Course. Validation for Student Account Balances is being completed by the Student Financials team. Work also progressing on Honors and Awards, 1098-T, Term Activation, Expanded Test Scores, and External Degrees.
 
Interaction Hub
The team continues to configure Unified Navigation to federate PeopleSoft applications under the Interaction Hub portal. Development of Self Service use cases for Financial Aid is also in progress. Next week the team will standup the environments needed to test the configured Self Service functionality for Financial Aid in Interaction Hub.
 
Customer Relationship Management (CRM)
External data feed in progress. No progress on CS/RightNow data integration.
 
Room Scheduling
The data mapping is still in progress and that is needed to complete the FDD. The team has received the information to CollegeNet and is expected to have responses provided today. The team is working with the SIS team for the data mapping on the CS side and completion is expected this week.
 
Training Team
This week, the training team continues to develop training guides and classroom sessions for Financial Aid. Two classroom training sessions for Student Financials have also been completed this week.
 
Housing and Dining
Housing and Dining team delivered two out of six contracted interface specification documents (Student Authentication and Online Payment) to StarRez. They are currently working on reviews and approvals for Booking Export, Meal Plan Export, Demographic Import, Financial Export interface documents and populating Room data into StarRez data templates. They also started testing StarRez hosted Housing and Dining student Portal for content, application process flow and overall portal look and feel. Additionally project team is also working on Technical Design document for all the interfaces not contracted with StarRez or Campus Solutions.
 
Business Intelligence (BI)
The team completed the first iteration of ETL code to load the IDW. This included the execution and documentation of unit test cases. An IDW integration test plan was created. The first version of the IDW Cognos Metadata Model was created.
 
Beginning next week the IDW DEV environment will be loaded with Admissions data, and validation of the data will be executed by the ETL team. The team will begin creating and validating Cognos auditing reports to track end user adoption.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

October 10, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising teams continued building Academic Requirements in Campus Solutions and are now 70% complete. Academic Requirements/Course Lists for Plans/Sub-Plans are 100% complete for the 2008-2010 catalogs. They also refined process for making changes in Course lists and Academic Requirements for subsequent course catalogs. The advising team planned for prototyping activities for next week.
 
Admissions
The Admissions team made significant progress on SEVIS this week, completing the ability to successfully transmit and receive files from the Federal government. Additionally, issues with printing letters were resolved and release 5 defect fixes were moved into production.
 
Financial Aid
The Financial Aid team completed prototyping of monitoring over awards and canceling and removing aid. They are currently working on prototyping Pell payment process, awarding and packaging, processing loans, creating federal files, and MAP Processing. Additionally progress continues to be made on building security, Ability to Benefit conversion, creating and testing queries for 3C’s, documenting business processes, creating federal files, and testing use of delivered reports.
 
Student Financials
The Student Financials team continued prototyping Cashiering and Maintaining Receivables this week. They prepared scripts and test cases for payment plan processing and for late fees. The team has added more departments to the chartfield background tables and the SF external organizations to both DEV2 and CFG. Student Account Balance conversion data continues to be validated and the GL interface processing continues to be monitored as transactions are added to the system.
 
Student Records
The Student Records team has been focused on prototyping this week. Work continues on the crosswalk for historical plans and subplans as well as the 1/1/1901 date issue for current plans and subplans in CS for the Program/Plan/Degrees conversion. Team members are working on validating Enrollment Requirements configuration. Work continues on the Schedule of Classes and Instructor/Advisor conversions. Preliminary validation efforts have been completed on Instructor/Advisor, Residency and Transfer Credit Rules. Initial discussions regarding external degrees, test scores and honors and awards were held this week. The team continues preparing for CRP 2 and configuration of security roles. The process for awarding transfer credit in mainframe for fall 2015 applicants has been approved and will be moving forward within the next week.
 
Cross Module
This week the cross module discussion focused on the identification of transfer students including types and degree requirement impacts. It was attended by the Advising, Admissions, and Student Records teams.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team is wrapping up work on the Residency conversion and fixing issues that was discovered in the Course Catalog. They continue to work on Schedule of Classes, Program/Plan/Degrees, Transfer Credit Articulation Rules, Instructor/Advisor, and Equivalent Course. Validation for Student Account Balances is being completed by the Student Financials team. Work also progressing on Honors and Awards, 1098-T, Term Activation, Expanded Test Scores, and External Degrees.
 
Customer Relationship Management (CRM)
External data feed integration process in progress. Integration with Campus Solutions is on hold until an Oracle developer is approved and assigned.
 
Room Scheduling
The project charter is undergoing final review and approval. The team is working through the data mapping between the FAMM system, Series25, and Campus Solutions. The FDD for the interface between the SIS and the room scheduling system is in progress.
 
Training Team
This week, the training team completed development of classroom training for both SEVIS and the billing and late fees processing class for Student Financials. Work continues on development of classroom training for Financial Aid loan processing and management, as well as award processing and disbursement. The team has also started documentation on Financial Aid processes and continues work on Student Financials processes.
 
Housing and Dining
The functional design document for interfaces is currently under review. The technical design for interfaces is in progress.
 
Business Intelligence (BI)
The team built the ETL code to extract Pre-Admissions data. Three Cognos Pre-Admissions prospect reports were created and scheduled to run on a daily basis. The team completed testing and met with the Admissions staff to complete UAT on both the Pre-Admissions reports and content. A deployment was completed to migrate the Pre-Admissions database, Informatica, and Cognos code to Production. The ETL team completed the first iteration of ETL code to load the IDW Admissions dimension tables.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

October 3, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising teams continued building Academic Requirements in Campus Solutions and are now 50% complete. They met to further define Security roles for Academic Advisement and outline transfer articulation rules For IAI. Additional staffs are being added to assist the Advising team with the work load.
 
Admissions
This week the Admissions team continued to work on supporting Fall 2015 Admissions applications and addressing any issues discovered in the new system. The team also worked on auto-enrollment and SEVIS.
 
Financial Aid
The Financial Aid team completed prototyping federal aid applications, managing financial aid term, and security access for aid year. They are currently working on prototyping pell payment process, awarding and packaging, processing loans, creating federal files, building security, establishing roles and permissions lists, and creating and testing queries for 3C’s. Work continues on the Ability to Benefit conversion. In addition the team is working on documenting business processes and testing reports.
 
Student Financials
The Student Financials team began prototyping Cashiering and Maintaining Receivables this week. The team has been working on validation of Student Account Balance conversion data. They completed a meeting for the conversion of 1098-T data. Additionally they participated in the cross-mod meeting to review and clarify service indicators.
 
Student Records
The Student Records team completed corrections to overlapping dates in Course Catalog which is scheduled to be reloaded. Work continues on the crosswalk for historical plans and subplans as well as the 1/1/1901 date issue for current plans and subplans in CS for the Program/Plan/Degrees conversion. The team is working on the Schedule of Classes and Instructor/Advisor conversions. Student Records team members attended technical and functional meetings regarding Term Activation and Honors/Awards. Work has begun on setting up CRP 2 and configuration of Security roles continues. Preliminary validation of Transfer Credit Rules has also begun.
 
Cross Module
This week the cross module discussion focused on Service Indicators.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team continues to work on Schedule of Classes, Program/Plan/Degrees, Transfer Credit Articulation Rules, Instructor/Advisor, and Equivalent Course. Validation for Student Account Balances is being completed by the functional team. Work has started on Honors and Awards, 1098-T, Residency, Term Activation, Expanded Test Scores, and External Degrees.
 
Customer Relationship Management (CRM)
Consultant will start on Monday the 6th and begin to build the Campus Solutions (CS) to CRM interface. Additional work to finalize the custom external data import for non-CS data in progress.
 
Room Scheduling
The project charter is undergoing final review and approval. The team is working through the data mapping between the FAMM system, Series25, and Campus Solutions. The FDD for the interface between the SIS and the room scheduling system is in progress.
 
Training Team
This week, the training team continues to develop classroom training and documentation for Financial Aid and Student Financials. Training development for SEVIS is also nearing completion. An update has been sent to application reviewers and approvers on the workflow for communicating admissions decisions.
 
Housing and Dining
This week we completed the Interface specification documents for StarRez. The technical design is in progress.
 
Business Intelligence (BI)
This week an update was made to the SIS Query and Extract to address an enhancement resulting from UAT with the Admissions team. The Institutional Data Warehouse (IDW) ETL System Design was reviewed, and the team started developing code to extract data from the SIS Reporting Copy to load the IDW. The team executed Cognos tool and data training with the Admissions team. Requirements were created to support development of a Pre-Admissions data extract and report. A new database schema was created to support the Pre-Admissions data and future operational data feeds. 
 
Beginning next week the team will complete building the ETL code to extract Pre-Admissions data and load it into the database. A Cognos Pre-Admissions report will be created and scheduled to run on a daily basis. Test cases will be executed and UAT completed on both the Pre-Admissions ETL code and report. Development will continue on the ETL code to extract data from the SIS Reporting Copy and load the IDW. The team will begin creating the first version of the IDW Cognos Framework Model.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

September 26, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Academic Advising teams continued building Academic Requirements in Campus Solutions and are now 30% complete. They are making good progress on this effort. Additional staff has been identified and have started helping the Advising team with the work load.
 
Admissions
This week the Admissions team continued to work on supporting fall 2015 admissions applications and addressing any issues discovered in the new system. The team also worked on auto-enrollment and SEVIS for the next release.
 
Financial Aid
The Financial Aid team is currently working on prototyping student budgets and processing financial aid applications. They are building security, establishing roles and permissions lists, and creating and testing queries for 3C’s. Work continues on the Ability to Benefit conversion. Data conversion items for Financial Aid have been identified and added to the project plan. In addition the team is working on documenting business processes and testing reports.
 
Student Financials
The Student Financials team continued prototyping Maintain Customers and Tuition Calculation. This is expected to be completed by the end of the week. Discussions were continued on employee waivers including determining the process and business rules.
 
Student Records
The Student Records team are creating the crosswalk for historical plans and sub-plans as they continue to work on the Program/Plan/Degrees conversion. Work continues on Enrollment Requirements configuration and Equivalent Course Groups. Security is initially being configured with External Ed and Course Catalog security to be built for testing. The team also continues to elaborate and plan for tasks remaining to complete Student Records activities.
 
Cross Module
There was no cross modular meeting this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team completed planning and assignment for remaining conversion activities. The External Education conversion was moved into production. Validation for Student Account Balances is wrapping up. The team continues to work on Schedule of Classes, Program/Plan/Degrees, Transfer Credit Articulation Rules, Instructor/Advisor, and Equivalent Course. Additionally, they are working on update (delta) conversions for Admissions Applications.
 
Customer Relationship Management (CRM)
Data validation is in progress.
 
Room Scheduling
Requirements gathering for detailed room attributes are in progress.
 
Training Team
This week the training team delivered training on the application review and approval process to members of the academic community. Work continues on developing training guides for Student Financials and classroom sessions for Financial Aid.
 
Housing and Dining
Interface specification reviews were conducted with the vendor, StarRez. In addition the financial export interface specification was completed. Next week we will be working on the room export interface review and project planning.
 
Business Intelligence (BI)
The team completed end-to-end integration testing, as well as regression testing on weekly admissions data and reports. A production deployment was executed and it is in the process of being validated before releasing it to Admissions. 
 
Beginning next week the team will update the SIS Query and Extract to address an enhancement resulting from UAT. The team will review the ETL System Design and begin developing the ETL code to extract data from the SIS Reporting Copy and load the IDW. Analysis and design will begin on the Cognos Framework Model. The team will conduct Cognos tool and SIS and mainframe data training with the Admissions team.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

September 19, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising team continued building Academic Requirements in Campus Solutions and is now 20% complete with that effort.  The team trained two additional people to help build Academic Requirements.
 
Admissions
This week the Admissions team continued to work on supporting Fall 2015 Admissions applications and addressing any issues discovered in the new system.  The team also worked on completing the configuration of auto-enrollment and SEVIS for the next release.  Meetings for the SEVIS business process, ongoing Admissions operational support, and EDF process were conducted.
 
Financial Aid
The Financial Aid team completed the functional design document for the work-study interface.  They have been building security including establishing roles and permissions lists, creating and testing queries for 3C’s, as well as prototyping for loan processing.  The team also worked on Ability to Benefit conversion, documenting business processes, and Alternative Loan Processing.
 
Student Financials
The Student Financials team continued prototyping Maintain Customers and Tuition Calculation.  This includes daily touch base meetings, knowledge transfer, test case creation, and remedying defects.  The team demonstrated planned solutions for Cost Recovery, Grant, and Agency-Facilitated courses with good results.  They met with Admissions to clarify details of the Enrollment Deposit process and with technical analysts to clarify the GL interface.
 
Student Records
The Student Records team has begun validation of External Degrees.  They identified duplicate legacy calendar units and corrected for Transfer Credit Rules conversion.  The crosswalk for historical plans and subplans is being created as they continue to work on the 1/1/1901 dates for current plans and subplans in Campus Solutions for the Program/Plan/Degrees conversion.  Work continues on Enrollment Requirements configuration and Equivalent Course Groups.  Additional facilities were built for Schedule of Classes.  Security is initially being configured by the team for External Ed and Course Catalog.
 
Cross Module
There was no cross modular meeting this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team completed QA validation for External Education with plans to move into production next week.  Validation for the Student ACH conversion was completed and Student Account Balances is currently ongoing.  The team continues to work on Schedule of Classes, Program/Plan/Degrees, Transfer Credit Articulation Rules, Instructor/Advisor, and Equivalent Course.  Additionally, they are working on update (delta) conversions for Admissions Applications.
 
Identity and Access Management (IAM)
Work continues development for self-service user name recovery and update of 3rd party email updates. Functional design continues for off boarding and access harvesting.
 
Customer Relationship Management (CRM)
The data import process is in the data validation stage.  Work on the integration between Campus Solutions and RightNow will begin October 6th.
 
Interaction Hub
The team continues to develop and revise the content architecture, and navigation. Next week the team will be reviewing the future state Campus Solution Modules and will begin defining the functionality accordingly.
 
Housing and Dining
Business Requirement documentation is in progress.  The Project Charter, or scope statement, is under review by both project and program sponsors.  Meetings were held with various technical personnel and an onsite vendor visit has been scheduled.
 
Room Scheduling
The project charter is drafted and is under review. The team met with members of the SIS project to discuss the architecture and interface between the Series25 and Campus Solutions products. Further exploration is needed into the design and function of the two systems with respect to the requirements/use cases to determine any impact on the business processes.
 
Business Intelligence (BI)
The team completed the first iteration of queries to validate the Institutional Date Warehouse (IDW) dimensional tables.  The source-to-target mapping documentation from the SIS Reporting Copy to the IDW was completed.  Scripts were created to auto refresh the mainframe and SIS cubes.  Scheduling and balancing of the Informatica jobs which produce the SIS and mainframe extracts were implemented.  A system integration test plan for the data movement workflows were created and executed for both the mainframe and SIS streams of data.  The data training for the SIS cube was produced.  The Cognos security design was reviewed. 
 
Next week end-to-end integration testing will be completed for the mainframe and SIS workflows in the DEV environment.  A deployment for the mainframe and SIS data streams will be executed and validated in the TST environment.  A production deployment for the mainframe and SIS data streams will be included within Release 4.
 
Training Team
This week, the training team continues to develop training classes and training guides for Financial Aid and Student Financials. Training for Admissions Application Review and Application Approval has been finalized and will be delivered during the week of Sept. 23. The team also took part in a meeting with International Studies and Admissions to discuss SEVIS.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

September 12, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Academic Advising team began building Academic Requirements in Campus Solutions this week.  They met to further design roles and identify advisors for Security in Campus Solutions.  They also met with Student Records Team to coordinate General Education Requirements.
 
Admissions
This week the Admissions team continued to work on supporting fall 2015 Admissions applications and addressing any issues discovered in the new system.  The team also worked on completing enrollment targets for Release 3, as well as auto-enrollment configuration, and SEVIS for subsequent releases.
 
Financial Aid
The Financial Aid team completed the first draft of the workflow technical design document.  They have been working on loan processing configuration, building security, creating queries for 3Cs, and prototyping for ISIR import/process and budget process.   Additionally they have been working on the Ability to Benefit conversion, documenting business processes, and alternative loan processing.
 
Student Financials
The Student Financials team created test students and staged data for prototyping tuition calculation and maintaining customers.  They began testing student group changes in conjunction with tuition calculation. The team met with Study Abroad to finalize charging and transcription Study Abroad courses.   Sample ACH data has been converted and the sample is in the process of being validated.  They continued to work on the Functional Design Document for student account conversion.
 
Student Records
The Student Records CRP was presented this week.  The team completed final validation of Course Catalog and External Education this week.  Historical Plans and SubPlans have been identified and a crosswalk is now being created to map legacy major/sequence and degree codes to Campus Solutions Plan and SubPlan codes.  Work continues on Enrollment Requirements configuration and Equivalent Course Groups.  Additionally, Program Action Reasons have been configured by the team.
 
Cross Module
The cross modular meeting this week centered on how FERPA releases (and restrictions) will be collected and implemented.  All Campus Solutions modules use FERPA protected information and are invested in the process by which the information may be released.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team completed moving Course Catalog into production this week.  A few updates were made to External Education, and that data conversion will be moving into production in the next release.  Validation for the Student ACH and Student Account Balances is currently ongoing.  The team continues to work on Prerequisites, Schedule of Classes, Program/Plan/Degrees, Transfer Credit Articulation Rules, Instructor/Advisor, and Equivalent Course.  Additionally, they are working on update (delta) conversions for Admissions Applications.
 
Identity and Access Management (IAM)
Development continues for self-service user name recovery and update of 3rd party email.
 
Customer Relationship Management (CRM)
The new data import process in progress of being created.  The program to move data from EMAS Pro to RightNow is scheduled to be completed next week.  Data validation of the migrated data will begin upon completion.
 
Interaction Hub
The team continued to develop the preliminary content architecture and navigation. A meeting on future state content is set for next week to continue developing functionality.
 
Housing and Dining
Business Requirements documentation is in progress and the Project Charter (scope statement) was reviewed by the team and two sponsors.
 
Next week’s activities will include Technical Requirement documentation, Project Charter authorization, and preparation for the vendor (StarRez) visit September 23rd through the 25th.
 
Room Scheduling
The CollegeNet On-site Quick Start Deployment Phase I is completed. This introduced members of the team to the product and collected information to get started with the project. The project charter is under development. The team is working to document the system, collect requirements, and identify use cases. The work breakdown structure, hours estimate, and schedule are in progress.
 
Business Intelligence (BI)
The validation testing for the Informatica 9.5 production environment was completed this week.  Next week the Cognos security design will be reviewed.    
 
This week the team updated the SIS data extract and SIS cube to address items resulting from QA and UAT.  In addition, they built Weekly Admissions reports from the SIS cube similar to the reports created from the mainframe cube.  Scripts were created to auto refresh the mainframe cube.  The team is close to completing the queries required to populate the Institutional Data Warehouse (IDW) dimensional tables with data, and validate the IDW model with that data.  The team is also close to completing source-to-target mapping documentation from the SIS Reporting Copy to the IDW.  The first version of the ETL System Design for the IDW was completed, and will be reviewed by the ETL team.  Cognos tool training and data training for the mainframe reports was completed.
 
Next week the AIM team will complete the queries required to populate and validate the IDW dimensional tables with data.  The source-to-target mapping documentation from the SIS Reporting Copy to the IDW will be completed.  Scripts will be created to auto refresh the SIS cube.  Scheduling of the Informatica jobs which produce the SIS and mainframe extracts will be implemented.  A system integration test plan will be created and executed for both the mainframe and SIS streams of data.  The data training for the SIS cube will be produced.
 
Training Team
This week, training development has been completed on enrollment targets, as well as the departmental workflow for reviewing and approving applications for admission.  Work has started on developing training for Student Financials and Financial Aid.  Training guides continue to be worked on, and guides for viewing external education and notifying the Office of Admissions on admissions decisions have been completed.  The training team also met with the StarRez team to begin training development for that project.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

September 5, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising team met to start outlining security for Academic Advisement in Campus solutions and access for Academic Advisors.  They completed worksheets for Course lists for all Course Substitutes.  The team also completed bulk loading and verification all Course lists (Main Table and Detail) into the conversion environment and made corrections as needed on loaded Course lists.
 
Admissions
This week the Admissions team focused on supporting the opening of Admissions Applications in Campus Solutions for Fall 2015.  A few early production issues were resolved to ensure that experience for prospective students was optimal.   They also worked on enrollment targets, auto-enrollment configuration, and SEVIS.
 
Financial Aid
The Financial Aid team has been working on loan processing configuration, building security, creating queries for 3Cs, and creating the functional design document for the financial aid workflow.  Additionally they have been working on the Ability to Benefit conversion, Documenting Business Processes, identifying use cases for the work study interface, and alternative loan processing.
 
Student Financials
The Student Financials team continued to work on functional design for student account conversion. They continued work on chartfields for conversion item types, including updating the lookup tables.  The team is also in the process of creating test scripts and staging data for prototyping Tuition Calculation and Maintaining Customers.
 
Student Records
The Student Records team worked on the validation for course catalog and external education conversions. Work on historical plans is complete and sub-plans are almost complete. The team continued to work on next week’s CRP as well as work on 3Cs.  Enrollment Requirements and Equivalent Course Groups configuration is also underway.  The FDD for Equivalent Course Groups is being reviewed.  A process has been identified between Admissions and Registrar for transfer evaluations on the mainframe for Fall 2015 admitted students with transfer credit.
 
Cross Module
The cross modular meeting this week involved the Academic Advising and Student Records team.  The discussion focused on IAI (Illinois Articulation Initiative) and what additional details will need to be configured to support this.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team completed validation work on the External Education and Course Catalog conversions.  Build for the Student ACH and Student Account Balances has been completed.  Continued progress is being made on Schedule of Classes, Program/Plan/Degrees, Transfer Credit, and Test Credit.  The team is also working on update (delta) conversions for Admissions Applications.
 
Identity and Access Management (IAM)
Development work has been started for self-service user name recovery and update of 3rd party email updates.
 
Customer Relationship Management (CRM)
Final testing of the RightNow product is underway.  An alternative method for integrating Campus Solutions data with RightNow has been developed and is being tested.  Modifications are being made to move EMAS Pro data to RightNow.
 
Interaction Hub
The team has been meeting extensively this week working on the preliminary content architecture, and navigation.
 
Housing and Dining
Development of requirements and use cases is in progress.
 
Room Scheduling
Development of requirements and use cases is in progress.  Validation of data definitions with the vendor is in progress.
 
Business Intelligence (BI)
The second review session of the Institutional Data Warehouse (IDW) data model was completed this week.  The first version of the IDW physical model was implemented.
 
Meetings with the Admissions team this week resulted in additional modifications to the SIS data extract and SIS Cube.  Two weekly Admissions reports will be built from the SIS cube.
 
Next week the team will also complete source-to-target mapping documentation from the SIS Reporting Copy to the IDW.  Cognos tool training and data training for the mainframe reports will be completed.
 
Training Team
The Training Team continues to develop training for Admissions, and preparations are being made for a series of training demonstrations that will be held later this month. Work has also begun on training guides for Student Financials. The first two training videos were added on the Admissions website this week. 
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

August 29, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Academic Advising completed the process of creating course lists for the 2008 – 2010 catalog using extracted courses from the Legacy System.  They met to further define parameters for training for Academic Advisors.  The team completed worksheets identifying course list names and numbers to be loaded into Campus Solutions and worksheets detailing the course ID’s under associated with Course list. They also began work on Course lists for Substitutes.
 
Admissions
The Admissions team worked on completion of items for the second update release including bug fixes, the admissions workflow, and GPA scale field addition.  Continued progress is being made on the enrollment targets, auto-enrollment configuration, and SEVIS.  Trainings were also conducted this week for the Admissions staff.
 
Financial Aid
The Financial Aid team has been working on loan processing configuration, building security, creating queries for 3Cs, and creating the functional design document for the financial aid workflow.  Additionally they have been working on the Ability to Benefit conversion, Documenting Business Processes, identifying use cases for the work study interface, and alternative loan processing.
 
Student Financials
The Student Financials team prepared the functional design document for student account conversion. They uploaded conversion item types, added to the chartfield tables to support uploading speedkeys, prepared calendar for prototyping activities, and prepared use cases for Library Services.
 
Student Records
The Student Records team validation work has continued on course catalog and external education conversion with all remaining errors having been addressed.  Progress continues to be made on Program/Plan/Degrees and Transfer/Test Credit conversion design.  The team continues to make progress in preparation for Conference Room Pilot 1.  Work is moving along again on 3Cs configuration and facilities have been loaded.  The team has also started work on Enrollment Requirements configuration.
 
Cross Module
The cross modular meeting was not held this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion teams completed build work on the External Education and Course Catalog conversions.  These items have been validated by the functional teams and are being moved into QA for final validations.  Functional Design for Student Account Balances was completed.  Functional design and data mapping is ongoing for Schedule of Classes, Program/Plan/Degrees, Transfer Credit, and Test Credit.
 
Identity and Access Management (IAM)
Phase 2 functional design documents have been completed for self-service user name recovery, and update of 3rd party email updates.  Development work will begin next week.
 
Customer Relationship Management (CRM)
Oracle will be completing the integration between Campus Solutions and RightNow.  Data imports are being developed to keep the two systems integrated until Oracle completes the integration.
 
Interaction Hub
The unified navigation is working in the DEV environment and security settings are currently being configured and on schedule to be complete next week.
 
Housing and Dining
The initial project meeting with the vendor was completed this on Wednesday.  Currently functional use cases and requirements are in progress as well as interface use cases.
 
Room Scheduling
The vendor was on-site for three days this week to start gathering requirements.  Next week specific use cases will be developed.  Data identification, cleansing, and import process will begin next week.
 
Business Intelligence (BI)
This week the BI for Admissions team executed a reveal of the MainFrame Cognos reports with the Admissions team.  Next week, a UAT session with the Admissions team will be conducted to validate the SIS data extract deliverable.
 
A design review session of the Institutional Data Warehouse (IDW) data model was completed with a data modeling expert with experience in higher education.  Suggested improvements for the IDW model were identified and implemented.  A second review session of the IDW data model will be conducted next week.  
 
An Informatica data extract was built to replace the current mainframe extract to support the mainframe Cognos cube and reports.  The staging schema was started in the EDW server for SIS data.  Information was extracted from the production copy to begin building 35 tables.  The first version of the SIS Cognos Cube is scheduled to be completed next week and testing will begin on the SIS Cube.
 
Training Team
The Training Team hosted a demonstration entitled, Campus Solutions: Viewing Admissions Applications, for members of Admissions, Enrollment, Academic Advising, and other University staff members who currently have access to view applications in the campus mainframe. Work was completed on two public-facing videos, Creating an Account for Admission to Illinois State University and Applying to Illinois State University as a Freshman Student. Work continues on a third video, Checking on the Status of Your Application for Admission, as well as public-facing knowledge articles which will be hosted through the Technology Support Center website. The team also met with functional experts to go over training topics and perform audience analyses for Student Records, Student Advising, Student Financials, and Financial Aid. The information obtained from those meetings will inform the development of future classroom training, demonstrations, and training guides. 
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

August 22, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Academic Advising continued the process of creating course lists for the 2008 – 2010 catalog using extracted courses from the Legacy System (90 % complete).  They completed component interface worksheets for course lists.  They met to identify dependencies of critical success factors for Advising and to verify business processes for Academic Advisement on the Student Lifecycle Chart. The team worked out a process for completing requirement worksheets that will be used for data entry in Campus Solutions.
 
Admissions
The Admissions team completed configuring and testing items for the second update release including the admissions workflow and GPA scale field addition.  Continued progress is being made on the enrollment targets and auto-enrollment configuration.  The team continued to work on the configuration of SEVIS.  Students were brought in for testing of the application process and any issues or suggestions were logged by the team to evaluate.  Additionally, Security for department reviewers was configured.
 
Financial Aid
The Financial Aid team has been working on items in preparation for Conference Room Pilot 2.  They have been working on loan processing configuration, building security, creating queries for 3Cs, testing the QA verification process, and creating the functional design document for the financial aid workflow.  Additionally the team has identified financial aid processes for the training schedule.
 
Student Financials
The Student Financials team this week worked on defining requirements for the Student Detail Balance and ACH data conversions from the mainframe including defining the item type structure for the converted data.  They loaded and validated chartfields, planned for upcoming prototyping activities, and researched queries that will be used for pop selects.  The team also worked with the on Student Financials security design.
 
Student Records
The Student Records team has been continuing work on enrollment requirements.  Once the Catalog is available, team members will begin configuring them into Campus Solutions.  Validation continues on Course Catalog and External Education data conversions from the mainframe.  Preparations for CRP 1 have begun and will occur the week of September 8th.  The team is also working on facilities being identified and configured for the Schedule of Classes conversion.
 
Cross Module
The cross modular meeting was not held this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team continued to work on External Education and Course Catalog conversions.  The team has been working with both the functional and technical staff to correct issues in preparation for the data load.  Functional Design for Student ACH was completed.  Functional design and data mapping is ongoing for Schedule of Classes, Program/Plan/Degrees, Student Accounts Prior Balance Detail, Transfer Credit, and Test Credit.
 
Customer Relationship Management (CRM)
The new release date for RightNow is September 11th.  Work continues with the vendor in planning efforts to meet this date.
 
Housing and Dining
The initial meeting with the project team and vendor (StarRez) is scheduled for August 27th.  We are currently gathering preliminary requirements and working on process validation.
 
Room Scheduling
The vendor (CollegeNet) is scheduled to be on-site beginning the week of August 25th for three days of interviews and requirements gathering.  Capturing of requirements and data fields is in progress.
 
Business Intelligence (BI)
This week the BI team completed validation of the Informatica 9.5 TST environment.   AT APPS is scheduled to complete configuration of the Informatica 9.5 PRD environment for the project teams (i.e. create project folders, users, relational database connections, etc.)
 
The BI for Admissions scope document was reviewed by the team and is in the process of being updated.  ETL System Design documentation is in progress.  The Developer's Guide focused on standards and best practices were reviewed and updated by the team, and can be considered completed.  A reveal of the Mainframe Cognos reports was conducted with a selected group of end users. Development on the SIS extract to support Weekly Admissions reporting is in progress.  
 
Next week the IDW data model will be reviewed and updated.  A reveal of the mainframe Cognos Weekly Admissions reports will be executed with the Admission stakeholders.  The migration of the mainframe data extract from QMF to Informatica will begin.  The first version of the SIS data extract will be completed, and validation of the extract with SIS data will begin.  The Cognos team will begin developing the SIS Cube.   
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

August 15, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Academic Advising worked on the prototyping of sample degree plans and sub plans.  The data entry and maintenance workshop was completed.  They completed requirement analysis for plans and sub-plans for the 2008 catalog.  The team is currently working on extracting course lists from the legacy system for entry into Campus Solutions.
 
Admissions
Work was completed on Enrollment targets and Auto Evaluation design slated for subsequent releases.  The Admissions workflow was completed and is being tested by the team.  In addition, details on SEVIS configuration are being gathered.
 
Financial Aid
The Financial Aid team continued work on equations and population select.  Based on the findings from Conference Room Pilot (CRP) 1, configuration adjustments are being made.  The team is planning and preparing for CRP2, while also working on prototyping and building the Financial Aid security design.  Creation of the queries for 3 C’s (Communications, Checklists and Comments) is also in progress.  Additionally the team began work on the functional design document for the Financial Aid workflow and identifying training topics.
 
Student Financials
The Student Financial team focused on preparing data for CRP 1.  CRP sessions were conducted on 8/12 and 8/13 covering Maintaining Receivables, Group Post, Payment Plans, Third Party Contracts, Billing, Refunds, Collections, and 1098T.  The team also worked on planning for the Student Detail Balance and ACH Conversions.
 
Student Records
The Student Records team continues work on enrollment requirements.  Once the Catalog is available, team members will begin configuring them into Campus Solutions.    Work and validation continues on Course Catalog and External Education information.  Academic standing has been configured and has been through initial testing.  Grade roster value types have been validated.
 
Cross Module
The cross modular meeting was cancelled this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team continued work on External Education and Course Catalog conversions.  The team has been working with both the functional and technical staff to correct issues in preparation for the data load.  Functional design and data mapping is ongoing for Schedule of Classes, Program/Plan/Degrees, Student ACH, Student Accounts Balances, Transfer Credit, and Test Credit.
 
Identity and Access Management (IAM)
IAM team is completing the automation to sync the mainframe data with OIM.  Phase 2 planning continues.
 
Customer Relationship Management (CRM)
Configuration documentation is now complete.  Discussions continue with the vendor to complete the remaining development and set a new release date.
 
Interaction Hub
The team completed the project charter for phase 2. The unified navigation and security is currently being configured and on schedule to be complete over the next couple of weeks.
 
Housing and Dining
The initial meeting with the project team and vendor (StarRez) is scheduled for August 27th.  We are currently gathering preliminary requirements and working on process validation.
 
Room Scheduling
The vendor (CollegeNet) is scheduled to be on-site beginning the week of August 25th for three days of interviews and requirements gathering.  Capturing of requirements and data fields is in progress.
 
Business Intelligence (BI)
This week the BI team completed validation of the Informatic 9.5 DEV environment. Starting next week we will begin valdiating the Informatica 9.5 TEST environment. The AT Apps is scheduled to complete configuration of the Informatica 9.5 PRD environment for the project teams (i.e. create project folders, users, relational database connections, etc.) 
 
The BI for Admissions Requirements were reviewed and approved by the team.  A BI for Admissions scope document was created. The initial version of the IDW data model was reviewed.  The mainframe data extract to support Admissions Weekly Reporting was updated and tested.  The mainframe Cognos Cube was updated and tested and 7 Cognos reports were created.  Development on the SIS extract to support Weekly Admissions reporting is in progress.   
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

August 8, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Academic Advising continued the requirement analysis for Plans/Subplans for the 2008-2010 catalog.
 
Admissions
The Admissions module of Campus Solutions is now in production.  The Admissions team completed the Functional Design Document (FDD) for enrollment targets. The Admissions workflow (departmental review) is being tested.  Auto-evaluation is being configured.
 
Financial Aid
The Financial Aid team completed configuration of mass packaging, Core Loan and Direct Loan Processing, Subsidized Usage Limit Applies (SULA) and Satisfactory Academic Progress (SAP).  Conference Room Pilot (CRP) 1 was completed this week.  Efforts continue on equations and population select, 3 C’s (Communications, Checklists and Comments) letter creation, configuration adjustments based on CRP 1, planning and preparation for CRP 2, prototyping and building security.
 
Student Financials
The Student Financials team continued uploading chartfield values.  The team held CRP I sessions on August 5 – 6 and will hold them again on August 12 – 13.  The first communication was created and the team is working on additional communications.  Progress continues on configuration of row-level security.
 
Student Records
Work continues on enrollment requirements.  Once the Catalog is available, team members can begin configuring them into Campus Solutions.    Validation continues on Course Catalog and External Education information.  The team is researching how to best handle requirement designations.  Configuration of required Subsidized Usage Limit Applies (SULA) information for Financial Aid has been completed.  Members met with representatives from Clinical Experiences to discuss/determine needs.  The team also met with University College staff to discuss academic standing and will be testing out configured rules.  Student Records will be working with the Student Financial team on how to handle the identification of full cost recovery and contract courses.
 
Cross Module
The cross modular meeting was cancelled this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
Course Catalog development is expected to be complete by the end of the week and ready for testing.  Initial development of Transfer Credit Articulation Rules is finished and waiting for Course Catalog to be completed.  Functional Design Document (FDD) work has begun for Program/Plan/Degrees, Schedule of Classes and Student Account Prior Balances.
 
Identity and Access Management (IAM)
Planning activities for phase two is underway.
 
Customer Relationship Management (CRM)
Documentation of the data structure and integration with Campus Solutions is complete.  The CRM team is currently working with Oracle for a new release date.
 
Interaction Hub
Deployment was completed this week. Phase 2 planning is underway.
 
Housing and Dining
The Housing and Dining contract with StarRez, Inc. is signed and implementation efforts will begin soon.
 
Payment Gateway
Payment Gateway is now in production.
 
Business Intelligence (BI)
BI for Admissions Requirements were completed and are ready for review.  The query required to extract data from the Student Information System (SIS) Reporting database was completed and the query will be validated when data is available.  The first iteration of the Institutional Data Warehouse (IDW) data model was completed and is ready for review.  Next week, the first iteration of the IDW data model will be finalized and validation of the Admissions IDW model will begin.  The team began validating the Cognos cube created against the mainframe extract and will complete testing of the mainframe Cognos cube and update the cube based on the testing results next week.  Analysis on the replication strategy required to pull data down from the SIS Reporting Copy database will begin next week.   All remaining work on the Informatica 9.5 test environment will be complete next week and the BI team will begin validating the Informatica 9.5 test environment.
 
If you have questions, please contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

August 1, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Academic Advising finished the initial analysis of requirements and began the requirements analysis for majors/minors plans and sub-plans for the 2008 – 2010 catalogs.  Created a process for creating course lists to be loaded into Campus Solutions.
 
Admissions
User Acceptance Testing (UAT) was completed this week.  The Functional Design Document (FDD) was started for the enrollment targets functionality.  Testing the Admissions workflow (departmental review) began.
 
Financial Aid
Configuration is now complete for the following: general financial aid parameters, Financial Aid (FA) Term, budgets, commit levels, general packaging parameters, disbursement, Pell Payment Processing, the shopping sheet, Core Loan and Self Service FA.  Work continues on equations and population select, mass packaging, configuration of CommonLine and Direct Loan Processing, security, Satisfactory Academic Progress and 3Cs (Communications, Checklists and Comments)
 
Student Financials
The Student Financials team began uploading chartfield values. Work continues on Collection Letter communication.   The team is preparing data for CRP I, which has been scheduled for August 5 – 6 and August 12 – 13.
 
Student Records
Work continues on enrollment requirements.  The Student Records team corrected and finalized grade schemes and values and external term types.  Validation of external organizations, affiliations, locations and school data as well as external subjects and courses was completed in DEV as part of the External Education conversion.  Validation continues on Course Catalog information.  Initial discussion/review of service indicators, equivalent groups, course equivalencies and schedule of classes has begun for upcoming conversions.
 
Cross Module
The cross modular meeting was cancelled this week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
External Education and Course Catalog are being finalized and work has begun on phase 2 conversions.
 
Identity and Access Management (IAM)
IAM was moved into production this week. Phase 2 planning is underway with the project charter and schedule to be complete next week.
 
Customer Relationship Management (CRM)
Training for Admissions staff occurred this week. Critical Success Factors have been identified.  Work continues on the data feed from Campus Solutions to RightNow.
 
Interaction Hub
Interaction Hub is set to move into production this weekend. The team met with the individual functional and technical groups to further define the individual portal user interfaces. The project plan will be complete pending milestone dates from the Student Information System Phase 2 planning.
 
Housing and Dining
The Housing and Dining contract is being routed for signatures.
 
Payment Gateway
Payment Gateway has been tested and is slated for production this weekend.
 
Business Intelligence (BI)
The BI team validated the Informatica 9.5 DEV environment.  The Informatica 9.5 repository for the test environment was created.  BI Admissions requirements are updated and verification and reconstruction of weekly Admissions reporting mainframe queries against the Student Information System reporting copy went through multiple iterations.  The team compared requirements to the mainframe Cognos reporting cube and successfully validated weekly Admissions reporting queries required to create the mainframe flat file data extracts.  Next week the BI team will complete Informatica 9.5 TEST environment validation and begin work on the Informatica 9.5 Prod environment.  BI for Admissions Requirements will enter the last phase of validation with admissions business partners.
 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

July 25, 2014

Student Information System

Academic Advising
Academic Advising continued working on the initial analysis of requirements for majors/minors plans and sub-plans. The requirements for 95% of the plans/sub-plans in the 2008 -2010 catalog have been detailed so far.  Specifications were outlined for course list extractions from the 2008-2010 ISU Legacy Degree audit. Extracted data was reviewed, errors were noted, and data was cleaned up.
 
Admissions
The Admissions team continued to work on testing the online Admissions application.  Additional work was completed on the configuration of communications letters and security roles.  Functional users from the Admissions office began testing the system this week to ensure everything is ready for the August release.
 
Financial Aid
The Financial Aid team has continued to work on equations and population select, configuration of CommonLine and Direct Loan Processing, security, and 3Cs (Communications, Checklists and Comments).   Work on mass packaging and Satisfactory Academic Progress is beginning to wrap-up. 
 
Student Financials
The Student Financial team finished mapping chartfields for the existing item types. Term fees, waivers, and adjustments were tested by the team.  The student bill was formatted and is completed.  Work on Collection Letter communication is currently in progress. The team also tested a solution for study abroad that utilized form of study plus external organization as a replacement for class fees.
 
Student Records
The Student Records team continues work on requisites.  Validation and error correction continues on External Education, Subjects, Course conversions as well as Transfer Course Articulation and Course Catalog.  Team members have begun mapping out the Schedule of Classes fields for conversion.  The grading scheme has been updated to more accurately reflect transfer grades and applications.  Corrections to academic plans/subplans have been made as needed.  
 
Cross Module
The cross modular meeting this week included all modules to review and finalize the process for assigning student groups.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team continued work on preparations for the Admissions August release.  Admissions Applications were loaded and corrections are currently in progress.  External Education and External Schools/Courses/Subjects are also being corrected and validated.   Work continues on the Course Catalog and ensuring all data is accurate.  The build for Course Articulation is currently in progress.
 
Identity and Access Management (IAM)
Migration from test environment to the production environment will be completed this week. The cutover plan walk-through was executed and phase 1 deployment is scheduled for this weekend.  Detailed phase 2 planning began and is set to be complete early August.
 
Customer Relationship Management (CRM)
The project team is currently validating the Data Model Structure and updating code that will allow data to be sent from Campus Solutions to RightNow.
 
Interaction Hub
Configuration is complete, and we are set to go live August 4th.  Phase 2 planning has started, and is set to be complete the beginning of August.
 
Housing and Dining
Housing and Dining is still in contract reviews.
 
Payment Gateway
Payment Gateway is still being tested, but has no issues and is slated for production ready on August 4th.
 
Business Intelligence (BI)
The BI team began validating the Informatica 9.5 DEV environment and the Informatica repository for the test environment is being created.  BI Admissions requirements are being updated and verification and reconstruction of weekly Admissions reporting mainframe queries against the Student Information System reporting copy began.  The team compared requirements to the mainframe Cognos reporting cube and this led to updating the weekly Admissions reporting queries required to create the mainframe flat file data extracts.  Next week the BI team will complete Informatica 9.5 DEV environment validation and all remaining work on the Informatica 9.5 test environment will be complete.  BI for Admissions Requirements will continue to be updated.  They will finalize the first iteration of the Institutional Data Warehouse (IDW) data model and begin validating the Admissions IDW model with mainframe data. 

July 18, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
The Academic Advising team continued working on the initial analysis of requirements for majors/minors plans and sub-plans. The requirements for 82% of the plans/sub-plans in the 2008 -2010 catalog have been detailed so far.
 
Admissions
The Admissions team continued testing the online Admissions application.  They completed the configuration of communications letters and additional security roles that were defined as needed.  The Admissions office participated in training this week in preparation for upcoming user testing.
 
Financial Aid
The Financial Aid team is currently working on equations and population select, configuration of Common Line and Direct Loan Processing, security and 3Cs (Communications, Checklists and Comments).  Mass packaging and Satisfactory Academic Progress is almost complete. 
 
Student Financials
The Student Financials team gathered all of the data for and populated financial aid chart field lookup tables.  They created a set of term fee data for undergrad students who have exhausted locked tuition. The team planned and configured additional criteria for waivers and finished conversion information for locked tuition rates.
 
Student Records
The Student Records team continues to work on external education, subjects, course conversions as well as transfer course articulation and course catalog conversions which have also included data research and clean up in the legacy system.  Work on historical plans continues and should be loaded into the system next week.  The configuration of external term information was completed.  The term/session calendars for fall 2018 - summer 2019 have been built.  In addition, the analysis of degree conferral date information was completed and information was corrected in legacy. 
 
Cross Module
There was no cross module meeting this week.  It will resume next week.
                                                                                      
Mainframe to Campus Solutions Data Conversion
The data conversion team continued work on preparations for the Admissions August release including running mock conversions of Bio/Demo in the production environment.  Admissions Applications and External Education have been loaded and tested.  Course Catalog was loaded and is being tested.  The build for Course Articulation has begun.
 
Identity and Access Management (IAM)
System Integration Testing 2 (SIT2) began this week and will continue next week. The production plan dress rehearsal is scheduled for next week.  The production server builds are nearing completion and the final production rollout is scheduled for Sunday, July 27.  
 
Customer Relationship Management (CRM)
A full data conversion was run from EMAS pro to RightNow and validation of conversion has begun.  The validation should be complete next week.
 
Interaction Hub
System Integration Testing continues and the team is working through minor bugs and defects.
 
Housing and Dining
Contract negotiations continue with the housing and dining vendor StarRez, Inc. and are expected to be complete by the end of the month.
 
Payment Gateway
Configuration is complete and testing is still in progress.
 
Business Intelligence (BI)
Informatica development and deployment standards for the new BI platform are being identified and the new Informatica 9.5 DEV environment is being validated.  The Informatica test environment is scheduled to be complete and available for validation early next week.  The Cognos development environment was completed this week.  All Cognos environments are now available.  The BI team is working to create weekly Admissions reports from the mainframe to create 3 data extracts that will pull the Admissions data available in the student information system reporting to support 2015 weekly Admissions reporting.  The team will be meeting with the Admissions end users to validate this approach.
 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

July 11, 2014
 
Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Advising continued working on the requirements for majors/plans and sub-plans in the 2008 -2010 catalogs. The requirements for 134 plans/sub-plans have been detailed so far.
 
Admissions
Admissions spent much of the week addressing outstanding items with the Online Admissions Application.  Security for Admissions continues to be configured.  System Integration Testing 1 (SIT1) will be complete this week and System Integration Testing 2 (SIT2) and training for the Admissions team is scheduled for next week.
 
Financial Aid
The Financial Aid team completed configuration of disbursement, Pell Payment Processing, Shopping Sheet, Core Loan and Self Service.  Work is ongoing for equations and population select, mass packaging, configuration of Core Loan and Direct Loan processing, Satisfactory Academic Progress, Security and 3 C’s (Communications, Checklists and Comments).  The team has also been working on identifying test scenarios.
 
Student Financials
The Student Financials team completed the upload of waivers and linked them to the appropriate fees on the tuition groups.  Collections configuration was completed except for the collections letters.  The class fees were staged to be completed when the course catalog and schedule of classes become available.  They also worked on the conversion of locked tuition rates.
 
Student Records
Progress continues on Enrollment Requirement Groups and the team is determining all requirements/groups needed for ISU.  Work also continues on the historical plans, 3Cs, further mapping for the Transfer Credit Articulation conversion and initial analysis was done on Schedule of Classes.
 
Cross Module
Admissions and Student Records met to discuss the Transfer Credit Articulation process – the timeline and handoffs between Admissions and Records. As a result, transfer students will be matriculated at the point of admittance so that Student Records is able to send a transfer statement to the student. The Transfer Credit Articulation process map has been updated to reflect this.
                                                                                         
Mainframe to Campus Solutions Data Conversion
The data conversion team completed building the Admissions Applications, External Schools/Subjects and External Education.  Work continues on building the Course Catalog. The design for the Transfer Credit Articulation is being finalized.
 
Identity and Access Management (IAM)
The team has started building the production servers and is finalizing the migration from development to test servers.  The production plan was finalized this week. System Integration Testing 1 (SIT1) will be complete by the end of this week and System Integration Testing 2 (SIT2) is scheduled to begin next week in preparation for the production rollout that is scheduled for Sunday, July 27.  
 
Customer Relationship Management (CRM)
The development for the interface between Campus Solutions and Right Now is complete and is being tested.  The data conversion from EMAS Pro to RightNow is underway and the team is ready to validate that data once complete.
 
Interaction Hub
System Integration Testing 1 (SIT1) testing is near completion and the team is working through minor bugs and defects.
 
Housing and Dining
Contract negotiations are currently underway for the housing and dining vendor StarRez, Inc.
 
Payment Gateway
The connection between TouchNet and Campus Solutions is complete and is being tested.  Modifications for Credit Card payments are complete; ACH is still being developed.
 
Business Intelligence (BI)
The BI team completed mapping weekly Admissions reporting attributes back to the Campus Solutions database.  They also created 2 of 3 SQL extract statements that will create the data required to produce up to 11 weekly Admissions reports with data available in the SIS reporting database.  They identified queries to pull admissions related dimension data from mainframe, inspected mainframe dimension data and identified mainframe data gaps in the Enterprise Data Warehouse development environment required to support Admissions weekly reporting.  The BI team will continue to create Informatica development and deployment standards and they will participate in validating the new environment.  They will begin creating dimension tables to support Admissions and building the Extract, Transform and Load (ETL) code to populate the dimension tables.  The Cognos development environment is scheduled to be available in the next two weeks.
 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

July 3, 2014

Below is the weekly status update for the LEAPForward Initiative.

Student Information System
 
Academic Advising
Advising has decided to use degree audit information from the legacy system rather than the catalog for the process of analyzing requirements for plans/sub-plans. The initial analysis on plans/sub-plans continues.
 
Admissions
Admissions completed accuracy verification of the online application.  The conference room pilot for the online admissions application is now complete.  Testing for all Admissions functionality has begun.
 
Financial Aid
The Financial Aid team completed setup of Pell payment processing and is nearly complete with mass packaging and Satisfactory Academic Progress configuration.  Work on loan processing is underway.  Security and 3 C’s (communications, checklists and comments) continue to be configured.
 
Student Financials
The Student Financials team continued to map chart strings (account numbers) to item types. The team performed a test upload of waivers, which was successful. They also discussed and planned which Student Financials communications will be developed and the billing messages that will be used.
 
Student Records
The Student Records team worked on building historic plans, enrollment requisites and 3Cs (communications, checklists and comments). They have also been working on data conversion rules for Course Catalog, External School Subject/Courses and Transfer Credit Articulation conversions. The team held an initial meeting with Registrar staff regarding Schedule of Classes in advance of this data conversion.
 
Cross Module
No cross-module meeting was held this week. It will resume next week.
                                                                                         
Mainframe to Campus Solutions Data Conversion
Admissions Application should be completed by the end of the week.  External Education and Course Catalog designs are complete and currently in the build phase.  Transfer Articulation Rules design is complete and the build phase will start next week.
 
Identity and Access Management (IAM)
System Integration Testing 1 (SIT1) began this week for IAM and will continue next week. The self-service account registration application is now complete and being tested. Work is underway for pushing updates from Oracle’s Identity Manager back to mainframe.
 
Customer Relationship Management (CRM)
The EMAS Pro team is working to remove the duplicates from the existing database. The PHP developer continues to build the custom connector. The full EMAS pro to CRM data conversion is scheduled for next week and Quality Assurance will validate once that is complete.
 
Interaction Hub
Work continues on the federation between Oracle Access Management and Interaction Hub. Lightweight Directory Access Protocol (LDAP) authentication is now complete.  System Integration Testing 1 (SIT1) will begin Monday.
 
Housing and Dining
The vendor award for the Housing and Dining tool has been published on the Illinois Public Higher Education Procurement website. The requested vendor award is StarRez, Inc.
 
Payment Gateway
The connectors between TouchNet and Campus Solutions have been installed and configuration continues to ensure flow of payment between the two applications.
 
Business Intelligence (BI)
The BI team is currently working on creating Informatica development and deployment standards, configuring the Informatica development environment to support Admissions development, mapping Admissions reporting attributes to the Campus Solutions application database and designing the Admissions data extract. Next week, building will begin for Informatica code to extract data from the student information system replicated database to support weekly Admissions reporting; and Cognos will be installed in the development environment, followed by configuring the Informatica test environment.
 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

June 27, 2013

Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Advising continued working on the initial analysis of requirements for majors. Using a sample of the plans that have been detailed, a full analysis of the academic plans is being completed and prototyped in order to check current processes.
 
Admissions
Admissions completed configuration of the online application and are now verifying accuracy.  They are continuing to review and test the online admissions application templates.  Next week they will be conducting a conference room pilot for the online admissions application.  Testing for all Admissions functionality will begin next week.
 
Financial Aid
The Financial Aid team completed configuration of disbursement and general packaging parameters.  Security, self-service and 3Cs continue to be configured. Review of the Monetary Award Program (MAP) processing in the development environment has indicated that this functionality can be used with only minor alterations.
 
Student Financials
The Student Financials team continued to map chart strings (account numbers) to item types.  They also continued to work on mapping waivers and met with Financial Aid to discuss and review financial aid and waiver payment priorities.  In addition, the team began configuring Merchant ID and Self-Service items.
 
Student Records
The Student Records team is working on the crosswalk for plans and sub-plans. The team met with subject matter experts to gather repeat rules requirements, and testing and prototyping has started for these.  Work continues on transfer credit articulation rules mapping and external school subjects and courses conversion. The Student Records team met with Human Resources to discuss current and historical external degree designations so that both HCM and Campus Solutions use the same code structure to facilitate reporting needs across campus.
 
Cross Module
All functional teams met to discuss student groups and the process for keeping students in the appropriate group. Student Groups will be used to track cohorts for the purpose of identifying tuition locks and financial aid budgets. Admissions and Student Records also discussed the admissions process for individuals seeking endorsements. The process will be similar to what it is today. The Registrar’s Office will assist in determining which plan or admit type is appropriate based on the student’s needs.
                                                                                         
Mainframe to Campus Solutions Data Conversion
The team was able to do a full Bio/Demo load in less than 8 hours, significantly reducing the time needed for the conversion. Emergency contacts and Relationships are complete.  The Test Scores conversion is 95% complete.  Residency and Admissions Application are 80% complete.  Course Catalog and External Education are currently in the build phase.  Transfer Credit Articulation rules design is currently being developed.
 
Identity and Access Management (IAM)
The initial code for user profile updates is complete, pending testing. The self-service account registration application is working in sand box and development environments and will continue to be refined. The installation and configuration of the test servers is complete and Oracle Access Management training was held this week.
 
Customer Relationship Management (CRM)
Configuration is complete and initial testing has begun. The data migration from Emas Pro has also begun and the PHP developer continues to build the custom connector as planned.
 
Interaction Hub
The migration from the dev to test environment has begun and will be completed by Monday. The Oracle consultant will continue to work with AT staff on the federation between Oracle Access Management and Interaction Hub. The branding and styling has been added to the paglets and is on schedule to start testing next week.
 
Housing and Dining
The vendor award for the Housing and Dining tool is anticipated to be published on the Illinois Public Higher Education Procurement website next week.
 
Payment Gateway
The connectors between TouchNet and Campus Solutions have been installed and configuration has begun to ensure flow of payment between the two applications.
 
Business Intelligence (BI)
Application Admission Requirements were finalized as well as the list of reports included in weekly Admissions reporting. The BI team is currently working on creating Informatica development and deployment standards, configuring the Informatica development environment to support Admissions development, mapping Admissions reporting attributes to the Campus Solutions application database and designing the Admissions data extract.  Next week, building will begin for Informatica code to extract data from the student information system replicated database to support weekly Admissions reporting; and Cognos will be installed in the development environment.
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

June 20, 2014

Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Academic Advising
Advising has completed an analysis for the overall undergrad degree requirements and requirements identification has begun for specific majors. The majors with the highest concentration of students will be detailed first beginning with Elementary Education.
 
Admissions
Admissions worked on completing configuration of the online application.  Queries for admissions communications are being configured along with the design of a workflow for approval of student applications.
 
Financial Aid
The Financial Aid team completed configuration of general financial aid parameters, financial aid term, budgets, commit levels, and configuration of need analysis and Institutional Student Information Record (ISIR).  Packaging, disbursement, security, self-service and 3Cs continue to be configured. The team implemented Monetary Award Program (MAP) processing functionality in the development environment and will be reviewing the capability to determine if any modifications will be required.
 
Student Financials
Due to the high volume of waivers, a file was created and will be uploaded into Campus Solutions to avoid the need to create more than 3,000 waivers manually. The team continued to map chart strings (account numbers) to item types.
 
Student Records
Student Records completed the crosswalk for the Course Catalog, corrected a few errors identified during the Bio/Demo conversion data load and configured all current and historical external degrees. Work continues on Transfer Credit Articulation mapping, External Organizations and Subjects. Team members are currently working on building historical plans and are almost finished building new graduate plans for the 2014-2016 catalog. The team continues to work on Tracking Student Careers and Managing Academic Records tables. 
 
Cross Module
There were no new issues this week, therefore, the cross module meeting was cancelled.
                                                                                         
Mainframe to Campus Solutions Data Conversion
The initial full Bio/Demo load was ran, errors have been corrected and data will be reloaded.  Emergency Contacts is complete.  Relationships, Test Scores and Residency conversions are ready to be loaded.  External Education and Course Catalog design work has been completed and is currently in the build phase.  Admission Application and Transfer Credit Articulation Rules are in the design phase.
 
Identity and Access Management (IAM)
Code is being finalized that will create user profiles in Campus Solutions.  IAM is receiving messages from Campus Solutions for demographic updates and status changes. Configuration for the test server is almost complete.
 
Customer Relationship Management (CRM)
Work continues on configuration and the custom controller.  Initial testing has begun for the migration of data from Emas Pro. The campaign segments and messages will be completed next week.
 
Interaction Hub
The test environment and configuration are now setup.  One pagelet is now complete and the rest are projected to be complete by the end of next week.  Work is on-going for security configuration.
 
Housing and Dining
The housing and dining RFP vendor submissions continue to be evaluated.
 
Payment Gateway
The installation of the connectors between TouchNet to Campus Solutions is still in progress.  This should be complete early next week.
 
Business Intelligence (BI)
Progress continues on the installation of the BI environment.  Two of three IBM Cognos environments are nearly complete.  Informatica data movement tools are being utilized to transform and group data into the formats specified by Oracle to be seeded into the new student information system. Movement of data from the mainframe into Campus Solutions will be ongoing through summer 2015.  Information requirements for admissions management reporting has been validated.  Information requirements gathering for Financial Aid and student records are underway.  Implementation of the planned Information Architecture e.g. (how Campus Solution data will be obtained, moved, stored and updated) has begun. 
 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

Friday, June 13, 2014

Below is the weekly status update for the LEAPForward Initiative.
 
Student Information System
 
Admissions
Conference Room Pilot (CRP) 2 was held to review the configuration and identify any changes to the setup. The Admissions process map for the new Student Information System was completed. The setup of the graduate application template is underway. 
 
Financial Aid
Configuration of general packaging parameters is now complete. Item types have been configured and loaded.  Security, self-service, and 3Cs are also being configured. The team identified four workflows to be created.
 
Student Financials
Configured invoice layout, billing standard request and billing messages. The payment plan has also been configured.  Chart priority list for Financial Aid purposes has been updated.  The team continued to map chart strings (account numbers) to item types and discussed role-level security.
 
Student Records
Course catalog conversion mapping is near completion.  Mapping continues for the Transfer Credit Articulation conversion.  The team is analyzing the 2013 - 2014 Graduate Catalog to determine any adjustments to configuration.  Work continues on reviewing Tracking Student Careers and Managing Academic Records tables.
 
Cross Module
Student Records worked with Student Financials to identify and implement a solution regarding graduate certificate plans and financial aid eligibility. 
                                                                                         
Mainframe to Campus Solutions Data Conversion
Biographic/demographic data conversion is close to completion with a sample population having been successfully loaded into Campus Solutions.  A full data load (over 800,000 records) is being converted.
 
Identity and Access Management (IAM)
The self-registration interface was migrated from the development environment to a web accessible server.  Progress was made with the mail.ldap connector configuration.
 
Customer Relationship Management (CRM)
Work has begun on the custom controller.  Interfaces with Campus Solutions are in progress and configuration will be complete next week. 
 
Interaction Hub
Continued development of the portal continued this week with adding pagelets for Login/Create Account, Admissions Applications, Announcements and additional content.
 
Housing and Dining
The housing and dining RFP vendor submissions continue to be evaluated.
 
Payment Gateway
The installation of the connectors between TouchNet to Campus Solutions is in progress.
 
Business Intelligence (BI)
Progress continues on the installation of the BI environment.  Two of three IBM Cognos environments are nearly complete.  Informatica data movement tools are being utilized to transform and group data into the formats specified by Oracle to be seeded into the new student information system. Movement of data from the mainframe into Campus Solutions will be ongoing through summer 2015.  Information requirements for admissions management reporting has been validated.  Information requirements gathering for Financial Aid and student records are underway.  Implementation of the planned Information Architecture e.g. (how Campus Solution data will be obtained, moved, stored and updated) has begun.
 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

June 6, 2014

Below is the weekly status update for the LEAPForward Initiative.

Student Information System

Admissions
The Online Admissions Application (OAA) configuration continues for the undergraduate application. The design requirements for the Oracle Identity Management integration and additional data fields for the OAA are completed. Configuration was completed to allow users to view comments on a record.
 
Financial Aid
The Financial Aid team completed configuration of general packaging parameters and item types.  Item types were loaded into the Campus Solutions environment. The budget process ran in the sandbox environment and included loading Institutional Student Information Record (ISIR), creating term and building the budget.
 
Student Financials
Student Financials completed item type cross-walk, group types and origins, billing types and message categories. The team began mapping chart fields to item types and configured the majority of cashiering.
 
Student Records
Student Records is updating the academic and term/session calendars to support the decision to convert all course catalog information. The data mapping for the external education data conversion is complete. The requirements for external education and course catalog are being developed. Student Records met with teacher licensure staff and have come up with a potential solution on how to handle endorsements.
 
Cross Module
A cross module meeting was held with Student Records and Student Financials. We were able to clarify the relationship between the withdrawal actions on the Academic Calendar and the withdrawal reasons on the Adjustment Calendar.  Student Records will communicate any new drop enrollment action reasons to Student Financials for inclusion in the Adjustment Calendar. 
                                                                                               
Mainframe to Campus Solutions Data Conversion
The full biographic/demographic data is being loaded for all students and employees.  Course catalog, external education and residency conversions are progressing.
 
Identity and Access Management (IAM)
The identity manager console and server configuration continued this week.
 
Customer Relationship Management (CRM)
Configuration continues and is expected to be complete by mid-June.   A training specialist, Quality Assurance Specialist and Business Analyst have joined the project and are working to support the transition to go live in August.
 
Interaction Hub
Five preliminary paglets (an interface widget that pulls in different web pages that a student can work from) have been created and the initial header and footer styling that will be used is complete.
 
Housing and Dining
The housing and dining RFP vendor submissions continue to be evaluated.
 
Payment Gateway
The connectors for TouchNet to Campus Solutions have been purchased and installation is in progress.
 
Business Intelligence (BI)
Progress continues on the installation of the BI environment.  Informatica data movement tools are being utilized to transform and group data into the formats specified by Oracle to be seeded into the new student information system. Movement of data from the mainframe into Campus Solutions will be ongoing through summer 2015.  Information requirements for admissions management reporting are being validated and the first solutions scoped and proposed.  Information requirements gathering for Financial Aid will begin next.  Planning is near completion for Data Architecture and how Campus Solution data will be obtained, moved, stored and updated. 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

May 30, 2014

Below is the weekly status update for the LEAPForward Initiative.

Student Information System
 
Admissions
The templates for the Online Admissions Applications (OAA) continue to be defined with the undergrad template close to completion.
 
Financial Aid
The Financial Aid team completed the configuration of financial aid term as well as budgets and commit levels. Equation engine development continues for assigning packaging plans by career, term, load and units.
 
Student Financials
The configuration of payment plans has begun. The team finished configuring permission forms and item type groups. The financial aid items types that had been successfully uploaded through a script were reviewed by the team. A proof of concept for the configuration of study abroad and athletic refunds was started. The team continues to setup the item type cross-walk.
 
Student Records
Student Records continues to configure the tables needed for the course catalog along with a crosswalk table to match the information from the mainframe to the new Campus Solutions tables. The building table information was loaded into one environment and an example room was scheduled for a course.
 
Cross Module
Student Financials and Financial Aid discussed which area will be responsible for each waiver and the responsibility of drawing down of awards.
 
Mainframe to Campus Solutions Data Conversion
The biographic, demographic and related conversions are close to completion, with the expectation of being complete next week.  Test Scores, Course Catalog and Residency are in progress.  The conversion process is moving data from the mainframe to Campus Solutions.
 
Identity and Access Management (IAM)
The active directory connector is 90% complete and programing Light Weight Directory Access Protocol (LDAP) connectors has begun.  The developers completed the internal program that creates and formats the ULID and is ready for deployment.
                                                                                                                                    
Customer Relationship Management (CRM)
Continued to refine the requirements needed to build the custom controller required to collect data and reconcile IDs from Campus Solutions.  The functional design document has been approved by the ISU staff and was delivered to Oracle so they can complete system configurations.
 
Interaction Hub
Oracle has completed building the test environment and began the unified navigation setup for the server.  The Interaction Hub business analyst reviewed the fit-gap document that was created by the Interaction Hub Task Force and began capturing requirements.  Configuration and initial development will begin next week.
 
Housing and Dining
The housing and dining RFP vendor submissions continue to be evaluated.
 
Payment Gateway
The connectors for TouchNet to Campus Solutions have been purchased and configuration will begin soon.
 
Business Intelligence (BI)
Progress continues on the installation of the BI environment. The presentation layer, Cognos, made significant progress in May.  Production and test environments were installed and configured during the month of May.  Informatica data movement tools are being utilized to transform and group data into the formats specified by Oracle to be seeded into the new student information system. Movement of data from the mainframe into Campus Solutions will be ongoing through summer 2015.  Information requirements for admissions management reporting are being validated and the first solutions scoped and proposed.  Information requirements gathering for Financial Aid will begin next.  Planning is near completion for Data Architecture and how Campus Solution data will be obtained, moved, stored and updated.
 
If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).

May 23, 2014
 
Below is the weekly status update for the LEAPForward Initiative.   
 
Student Information System
 
Admissions
The templates for the Online Admissions Applications are being defined with the undergrad template close to completion. Service indicators have been tested and are functioning in the Sandbox environment.
 
Financial Aid
The Financial Aid team completed the configuration of charge priority lists to determine what awards can apply toward a student’s account. Equation engine development is underway for assigning packaging plans by career, term, load and units. The crosswalk table data mapping is complete for Master Promissory Note, Satisfactory Progress and Tuition Waivers.
 
Student Financials
Student Financials completed the configuration of term fees and related criteria, tuition groups and payment overall priority. The team continues to setup the item type cross-walk.
 
Student Records
Student Records information was copied into the Sandbox environment this week.  Team members verified that all configured tables were copied over correctly.  Work continues preparing facility and building information to be parsed into configuration. 
 
Cross Module
Admissions and Student Records met to discuss how pre-professional programs will be configured in the new system.
 
Identity and Access Management (IAM)
Configuration that allows automatic syncing of data from Oracle’s Identity Management (OIM) to Active Directory is complete and development of OIM self-registration screens are in progress.
 
Customer Relationship Management (CRM)
The search match solution has been identified between Campus Solutions and RightNow.  As a result, AT will need to build a controller to catch interface data and reconcile IDs. Oracle is reviewing the functional design to ensure information is complete in order to finalize configuration.
 
Interaction Hub
The Project Management Office is in the process of developing the project plan including the charter, schedule and responsibility matrix.  Design of the user interface and branding will be ongoing for the next few weeks.
 
Housing and Dining
The housing and dining RFP vendor submissions continue to be evaluated.
 
Payment Gateway
Additional hardware that will allow TouchNet to operate with Campus Solutions is still in the process of being purchased.
 
Business Intelligence (BI)
Progress continues on the installation of the BI environment. The presentation layer, Cognos, began on May 12th and will continue through the end of May.  IBM will be onsite the week of May 27th to finalize the production Cognos configuration and assist with the installation of Test environment. Installation for the database Test environment data repository layer is next.  Informatica data movement tools are being utilized to transform and group data into the formats specified by Oracle to be seeded into the new student information system. Movement of data from the mainframe into Campus Solutions will be ongoing through summer 2015.  Information requirements for admissions management reporting are being validated and the first solutions scoped and proposed.  Information requirements gathering for Financial Aid will begin next.  Planning is near completion for Data Architecture and how Campus Solution data will be obtained, moved, stored and updated. 

May 16, 2014 

Below is the weekly status update for the LEAPForward Initiative.   

Student Information System
 
Admissions
The Admissions team is working on configuring security and communications in Campus Solutions (CS).  Development of the functional design documents for Test Scores, Emergency Contacts, and Relationships are complete. The Online Admissions Application (OAA) configuration is in progress.
 
Financial Aid
Financial Aid continues configuration in CS including: INAS Assumption Codes, Institutional Cross Reference, Needs Analysis, Packaging, Core Loan Processing and the 3C’s. The team is also gathering information regarding the Monetary Award Program (MAP) grant processing options.
 
Student Financials
Student Financials built one of the tuition rate tables and will utilize this as a starting point to build the other tuition rates in the system. They also setup a subset of the item types for tuition and mandatory fees to make them available for term fees within the system.
 
Student Records
Student Records reviewed the tables that will be utilized in the course catalog, schedule of classes, transfer course articulation and transcript layouts.  The team has begun entering buildings and facilities using information currently housed in the University’s Facilities Access Management Module.
 
Cross Module
Student Financials and Financial Aid met to strategize employee tuition waivers.  Financial Aid, Student Records, Student Financials and study abroad met to review charges for study abroad programs.  Discussions were held with Financial Aid and Admissions regarding the federal regulations for electronic consent.  Financial Aid, Student Records and Admissions held discussions regarding FAFSA information being available in the CRM for students who have not yet applied.
 
Identity and Access Management (IAM)
Oracle Identity Manager (OIM) was manually updated with biographic and demographic information that will be transferred into development instance of Active Directory.  The creation of the OIM user interface has begun.  Identities were successfully created in OIM via the mainframe bio demo file.
 
Customer Relationship Management (CRM)
Data elements are finalized and the functional design document will be reviewed with the functional users next week.  The search match interface is being reviewed to determine the best method of correlating the unique identifiers that exist in RightNow and Campus Solutions.
 
Interaction Hub
Oracle University PeopleSoft Interaction Hub Administration training is complete.  In addition, the design of the user interface and branding will begin next week.
 
Housing and Dining
The housing and dining RFP vendor submissions continue to be evaluated.
 
Payment Gateway
Additional hardware that will allow TouchNet to operate with Campus Solutions is still in the process of being purchased.
 
Business Intelligence (BI)
Progress continues on the installation of the BI environment. Installation of the presentation layer, Cognos, began on May 12th and will continue through the end of May.  The data repository layer, Oracle database, is under configuration.  Informatica data movement tools are being utilized to transform and group data into the formats specified by Oracle to be seeded into the new student information system. Movement of data from the mainframe into Campus Solutions will be ongoing through summer 2015.  Information requirements for admissions management reporting are being validated and the first solutions scoped and proposed.
 

May 9, 2014

Below is the weekly status update for the LEAPForward Initiative.   

Student Information System

Admissions
Configuration of admissions continues in Campus Solutions (CS) for the August Admissions release. This week the test scores tables were setup and the mapping of data elements for the conversion of test scores was reviewed. The Online Admissions Application (OAA) has been installed and configuration of the OAA has started.
 
Financial Aid
The team continues the configuration in CS for Financial Aid including: INAS Assumption Codes, Institutional Cross Reference, Needs Analysis, Packaging and Core Loan Processing Configuration. Self-Service and Communication, Checklists and Comments configuration is also underway.
 
Student Financials
Student Financials completed the configuration of the Adjustment Calendar and Billing Calendar. The building of term fees and criteria has started and will need to be tested with different tuition rates prior to expanding the setup to the other rates based on the truth and tuition policy. The team is working to determine how to handle students whose deposit is for fall 2015 but decide to start in summer 2015, as this would require a backwards feed from the new Campus Solutions system to the legacy (current) system.
 
Student Records
Student Records continues to configure the tables for the course catalog. The conversion of the course catalog from the current system to Campus Solutions is among the more complex and the configuration is expected to take through at least the end of May. Discussions are being held regarding the handling of Teacher Licensure Only and Endorsements.
 
Identity and Access Management (IAM)
Developers are working on form customizations for IAM and administrators are configuring the system to allow data to flow from Oracle Identity Manager to Active Directory, Lightweight Directory Access Protocol, Campus Solutions and Human Capital Management (PeopleSoft).  In addition, the setup and provisioning of test servers has begun.
 
Customer Relationship Management (CRM)
The CRM team is working on finalizing data elements that will be tracked in RightNow.  The team is also working with Oracle and Campus Solutions to understand the importing of data from different interfaces between Campus Solutions, Admissions, Web Forms and various third party prospect vendors.  The search match reconciliation process and flagging of duplicated results for students between Right Now and Campus Solutions are being identified.
 
Interaction Hub
Dedicated ISU resources have been secured for Interaction Hub.  A new Oracle consultant has joined the LEAPForward team and has been debugging the dev environment, identifying ISU roles and responsibilities and assigning dates to the project schedule. Oracle University PeopleSoft Interaction Hub Administration training will be held next week.
 
Housing and Dining
The housing and dining RFP vendor submissions continue to be evaluated.
 
Payment Gateway
Additional hardware that will allow TouchNet to operate with Campus Solutions is still in the process of being purchased.
 
Business Intelligence (BI)
Significant progress is being made on the installation of the BI environment. The data movement software, Informatica, is underway. The presentation layer, Cognos, begins the week of May 12th and the data repository layer, Oracle database, is under configuration.  Informatica data movement tools are being utilized to transform and group data into the formats specified by Oracle to be seeded into the new student information system. The current focus is on bio/demo data.  Information requirements for admissions management reporting are being validated. 

May 2, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • Admissions will begin the set-up of the online application next week.
  • Configuration continues for Admissions, Student Records, Student Accounts and Financial Aid.
  • Installation of the business intelligence software continues.  Assembling conversion data from the mainframe to the file format required by the Oracle Campus Solutions team is still in progress.  Information requirements for admissions management reporting are being validated.
  • Technical design is complete for Identity and Access Management (IAM) and development work continues.
  • The housing and dining RFP vendor submissions continue to be evaluated.
  • Additional hardware is being purchased for Payment Gateway that will allow TouchNet to operate with Campus Solutions. 
  • The Customer Relationship Management (CRM) design documents continue to be developed and the CRM team will meet next week to discuss interfacing with campus solutions.
  • Project planning and allocation of resources has begun for Interaction Hub.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


April 25, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • Admissions will begin setting up the online application next week.
  • Student Accounts will start configuration next week.
  • Configuration continues for Admissions, Student Records and Financial Aid.
  • Installation of the business intelligence software continues.  Assembling conversion data from the mainframe to the file format required by the Oracle Campus Solutions team is still in progress.  Information requirements for admissions management reporting are under analysis.
  • Identity and Access Management (IAM) user interface development and data mapping continues.
  • The housing and dining RFP vendor submissions continue to be evaluated.
  • Plans continue to be developed for Payment Gateway software installation that will allow TouchNet to operate with Campus Solutions. 
  • The Customer Relationship Management (CRM) design documents continue to be developed.  Training required for implementation is now complete.
  • The design phase of Interaction Hub continues.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


April 18, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • Configuration continues for Admissions, Student Records and Financial Aid.
  • Online application workshops will be held for Admissions next week.
  • Student Accounts workshops are now complete and training will be held next week.
  • Installation of the business intelligence software continues.  Assembling conversion data from the mainframe to the file format required by the Oracle Campus Solutions team is still in progress.  Information requirements for admissions management reporting continue to be collected.
  • Identity and Access Management (IAM) user interface development and data mapping have begun.  Data mapping will allow IAM to interact with other campus applications.
  • The housing and dining RFP vendor submissions continue to be evaluated.
  • Plans continue to be developed for Payment Gateway software installation that will allow TouchNet to operate with Campus Solutions. 
  • The design phase of the Customer Relationship Management (CRM) tool has been extended.  Training is underway and should be complete early next week.
  • Interaction Hub workshops are complete and the design phase of the user interface has begun.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


April 11, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • Configuration continues for Admissions, Student Records and Financial Aid.
  • Student Accounts workshops will continue next week and training will be held the week of April 21.
  • Academic Advising workshops will be held late summer. 
  • Installation of the business intelligence software has begun.  Work continues with assembling conversion data from the mainframe to the file format required by the Oracle Campus Solutions team.  Information requirements for admissions management reporting continue to be collected.
  • Identity and Access Management (IAM) requirements are complete and documentation for implementation is being finalized. 
  • The housing and dining RFP vendor submissions are being evaluated.
  • Plans are being developed for Payment Gateway software installation to allow TouchNet to operate with Campus Solutions. 
  • The design phase of the Customer Relationship Management (CRM) tool will be complete next week and then administrator training will follow.
  • Technical configuration to connect information between Interaction Hub and Campus Solutions is now complete.  Workshops will be held the week of April 14.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


April 4, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • Configuration continues for Admissions, Student Records and Financial Aid.
  • The week of April 7
    • Student Records training for functional leads
    • Admissions training for functional leads
    • Student Accounts workshops
  • The week of April 21
  • Student Accounts training
  • Academic Advising workshops will be held late summer. 
  • The business intelligence hardware is now configured and software installation begins next week.  Work has begun on assembling Admissions conversion data from the mainframe.  Information requirements for admissions management reporting is being collected.
  • Installation continues for Identity and Access Management (IAM).  The functional design is being documented and requirements are being evaluated.  First steps in building the user interfaces have begun.
  • The housing and dining RFP submission closed Thursday, April 3rd.  Three responses were received and will be evaluated over the next 4 – 6 weeks.
  • The TouchNet Payment Gateway contracts have been signed. 
  • The Customer Relationship Management (CRM) development environment is now set-up for configuration.  Preparations for data conversion are underway.
  • The Interaction Hub fit-gap analysis is now complete.  Technical configuration to connect information between Interaction Hub and Campus Solutions is being developed.  The Oracle consultant will be on-site next week and workshops will be held the week of April 14.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


March 28, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • Configuration is underway for Admissions, Student Records and Financial Aid.  Training for Student Records and Admissions functional leads will be held the week of April 7.
  • Workshops will be held for Student Accounts beginning April 7.  Academic Advising workshops will be held late summer. 
  • The business intelligence hardware continues to be configured.
  • Oracle IAM consultants continue to be on-site assisting with implementing the IAM solution.  The team is still working on installing the software in a development environment.
  • The housing and dining RFP has been posted.  Responses are due by April 3rd.
  • Revisions to the TouchNet contract are still undergoing a final review prior to signatures. 
  • Requirements documentation detailing the ISU recruitment process has been submitted to Oracle’s RightNow team.  Oracle will use this documentation to generate the functional design for the CRM tool.
  • Fit-gap analysis is underway for the new student portal Interaction Hub.  Workshops will be held the week of April 14.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


March 21, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • SIS workshops are complete for student records and financial aid.  Workshops will be held for student accounts beginning April 7.  Academic advising workshops will be held late summer. 
  • The business intelligence hardware are being configured.
  • Oracle IAM consultants are on-site assisting with implementing the IAM solution.  The team is currently working on installing the software in a development environment.
  • The housing and dining RFP has been posted.  Responses are due by April 3rd.
  • Revisions to the TouchNet contract are undergoing a final review prior to signatures. 
  • The CRM team met with the RightNow consultants to review requirements.   

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


March 14, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • The Oracle PeopleSoft Campus Solutions student information system (SIS) Config environment has been set up and configuration has begun for admissions.
  • SIS workshops are still in progress for student records and financial aid.  Workshops will be held for student accounts beginning April 7 and are still being determined for academic advising.
  • The business intelligence hardware for the dev and test environments are being configured and are targeted to be complete by the end of next week.
  • Oracle IAM consultants are on-site assisting with implementing the IAM solution.  The team is currently working on architecture design.
  •  The housing and dining RFP is still under review before being submitted to the state.
  • We are working on revisions of the TouchNet contract for Payment Gateway.
  • Next week we will begin working with the RightNow team to start identifying requirements for the CRM tool.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


March 7, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • The initial set-up for the student information system cloud environment is now complete and we are working on security for the project team.
  • Admissions workshops are complete and configuration will begin next week. Additional workshops for Oracle PeopleSoft Campus Solutions functional leads and project staff are listed below -
    • Student Records will begin workshops the week of March 10
    • Financial Aid workshops will begin the week of March 10
    • Student Accounts will begin April 7
    • Academic Advising workshop dates are still being determined
  • Hardware for the business intelligence environment has begun to arrive and is expected to be onsite by the end of March. We are expecting to engage in data conversion shortly.
  • Implementers will arrive Monday, March 7 for Identity and Access Management (IAM).
  • Housing and dining are reviewing the revised RFP.
  • Approval has been attained to move forward with the TouchNet contract for Payment Gateway. 
  • Training for the CRM product is still be determined.

If you have questions, please reply to this email or contact your Business Analyst (BA) in Enterprise Solution Partners (ESP).


March 1, 2014

Below is the weekly status update for the LEAPForward Initiative.   

  • The cloud environment for the student information system is still being set-up for development and configuration.
  • Workshops dates for Oracle's PeopleSoft Campus Solutions for all functional leads and project staff are listed below -
    • Admissions  workshops begin March 3
    • Student Records will begin workshops the week of March 10
    • Financial Aid workshops will begin the week of March 10
    • Student Accounts is currently being scheduled
    • Academic Advising workshop dates are still being determined
  • Hardware for the business intelligence environment will arrive in March, then data conversion activities will begin.
  • We are still in the process of scheduling the implementers for Identity and Access Management (IAM).
  • There are some additional features requested for the housing and dining tool, therefore, we have closed the RFP.  A new RFP is currently being drafted.
  • We are still waiting for state approval of TouchNet as the sole source for Payment Gateway. 
  • Thursday, February 27 Oracle held a demo for the Customer Relationship Management (CRM) tool RightNow.  We are currently looking into training for the CRM product.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


February 22, 2014

Below is the weekly status update of the LEAPForward Initiative. 

  • The cloud environment for the student information system is being set-up for development and configuration.
  • Workshops for Oracle PeopleSoft Campus Solutions will begin next week for all functional leads and project staff.  Dates are listed below for functional area workshops –
    • Admissions and student records will begin workshops the week of March 3
    • Financial Aid workshops will begin the week of March 10
    • Student Accounts will begin workshops the week of March 24
    • Academic Advising workshop dates are still being determined
  • Hardware has been ordered for the business intelligence environment and is estimated to arrive in March.  Software has been installed in a development environment.
  • The second week of IAM training will be next week.  The IAM software is currently being installed in an environment which will allow the project team to explore and learn more about the functionality of the product. We are also in the process of scheduling the implementers to arrive on campus.
  • The finalist for the housing and dining vendor is still under review.
  • The Payment Gateway sole source hearing was cancelled since no one contested the filing.  We are now waiting for the state to approve TouchNet as the sole source.
  • Last week a meeting was held to launch Oracle’s RightNow as the Customer Relationship Management (CRM) tool.  Thursday, February 27 Oracle will be on campus giving a demo of the CRM product.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


February 14, 2014

Below is the status update of the LEAPForward Initiative for this week. 

  • Oracle PeopleSoft Campus Solutions training was held February 11 – 13 for functional leads and AT participants.  A second session will be held February 18 – 20.  Only one session of training is required.
  • Workshops for Oracle PeopleSoft Campus Solutions will be held the week of February 24 for all functional leads and project staff.  Dates are listed below for functional area workshops –
    • Admissions and student records will begin workshops the week of March 3
    • Financial Aid workshops will begin the week of March 10
    • Student Accounts will begin workshops the week of March 24
    • Academic Advising workshop dates are still being determined
  • Hardware has been ordered for the business intelligence environment and is estimated to arrive in March.  Software installation has begun in a pilot environment.
  • Training was held for the Identity and Access Management (IAM) technical team February 11 – 14. The second week of IAM training will be held the week of February 24.  This will provide IAM technical administrators the ability to install and configure the system. 
  • The finalist for the housing and dining vendor is still under review.

Status of the following has not changed since the update from last week –

  • The sole source for Payment Gateway is posted on the state procurement bulletin.  As part of the procurement process, a hearing is scheduled for Wednesday, February 19.  In the event the posting is not contested, the hearing will not be held and TouchNet will be awarded the sole source. 

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


February 7, 2014

Below is the status update of the LEAPForward Initiative for this week. 

  • Oracle training for functional leads and AT participants will be held February 11 – 13 and February 18 – 20.  Only one session of training is required.
  • All functional leads and project staff will attend workshops the week of February 24 for the student information system.  Dates are listed below for functional area workshops –
    • Admissions and student records will begin workshops the week of March 3
    • Financial Aid workshops will begin the week of March 10
    • Student Accounts will begin workshops the week of March 24
    • Academic Advising workshop dates are still being determined
  • Establishing the business intelligence environment is still progressing.  Hardware has been ordered and is estimated to arrive in March.
  • The sole source for Payment Gateway is posted on the state procurement bulletin.  As part of the procurement process, a hearing is scheduled for Wednesday, February 19.  In the event the posting is not contested, the hearing will not be held and TouchNet will be awarded the sole source. 

Status of the following has not changed since the update from last week –

  • The Identity and Access Management team continues implementation planning with the vendor.
  • The Housing and Dining vendor contract is still under review by the University.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


January 31, 2014

Below is the status update of the LEAPForward Initiative for this week. 

  • Oracle will be on site the week of February 3 for planning the implementation of the student information system.  Training for functional leads and AT participants will be held February 11 – 13 and February 18 – 20.  Only one session of training is required.
  • First steps for setting up the business intelligence environment are still in progress and we are continuing implementation planning.
  • The Identity and Access Management team continues implementation planning with the vendor.
  • The sole source for Payment Gateway is in the final steps of approval and will be posted on the state procurement bulletin.  This process can take up to 30 days. 
  • The Housing and Dining vendor contract is still under review by the University.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


January 24, 2014

Below is the status update of the LEAPForward Initiative for this week. 

  • Implementation of Oracle’s PeopleSoft Campus Solutions will begin in February.  Training is anticipated to begin within the first two weeks of February followed by workshops running on a three week revolving schedule.
  • First steps for setting up the business intelligence environment have begun and we are continuing implementation planning.
  • The Identity and Access Management team continues implementation planning with the vendor.
  • Sole source for Payment Gateway is still in need of two approvals from the state. 
  • The Housing and Dining vendor contract is still under review by the University.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


January 17, 2014

Below is the status update of the LEAPForward Initiative for this week. 

  • A kick-off meeting is scheduled with Oracle for the Student Information System.  The meeting will be held Wednesday, January 22 from 9:00 am – 11:00 am in Stevenson 401.   
  • The business intelligence vendor award to IBM has been approved by the state.  The software has been received and we are currently working on an implementation plan.
  • The Identity and Access Management team continues discussions with the vendor and implementer.
  • The sole source for Payment Gateway has passed the first level of approval from the state and two additional approvals are still needed. 
  • The preferred vendor for the Housing and Dining tool has been identified and the contract is under review by the University.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


January 10, 2014

Below is the status update of the LEAPForward Initiative for this week. 

  • The Student Information System vendor award to Oracle has been approved by the state and the contracts have been signed.  An official announcement will be sent early next week.  A kick-off meeting for the project with the vendor is being scheduled.   
  • We are still waiting for final approval from the Procurement Policy Board (PPB) for the business intelligence vendor award to IBM. 
  • The Oracle Identity and Access Management team had an initial meeting with the implementer and are in the process of reviewing the statement of work.
  • We received additional questions from the state regarding the sole source for Payment Gateway.  The response was sent back this afternoon. 
  • Next week we will review the best and final offer from our finalist for the Housing and Dining tool.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


January 2, 2014

Below is the status update of the LEAPForward Initiative for this week. 

  • The vendor award for the Student Information System has been published on the Illinois Public Higher Education Procurement website.  The requested vendor award is to Oracle.  We are releasing this information to you since the vendor name is listed on the public procurement site.  However, approval from the Procurement Policy Board (PPB) is required before we can proceed.  This can take up to 30 days.  We will make a public announcement regarding the vendor selection after approval has been obtained from the PPB. 
  • The vendor award for the business intelligence tool has been published on the Illinois Public Higher Education Procurement website.  The requested vendor award is to IBM.  We are releasing this information to you since the vendor name is listed on the public procurement site.  However, approval from the Procurement Policy Board (PPB) is required before we can proceed.  This can take up to 30 days.  We will make a public announcement regarding the vendor selection after approval has been obtained from the PPB. 
  • Oracle Identity and Access Management Suite has been approved by the University and the software has been ordered.
  • We are still waiting for approval of the sole source for Payment Gateway, which has been resubmitted to the state with responses from questions.
  • Housing and Dining contract negotiations will begin soon.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


December 20, 2013

Below is the status update of the LEAPForward Initiative for this week. 

  • The vendor award for the Student Information System has been submitted to the state.  We cannot release the selected vendor until we have received state approval.
  • University approval is still needed to complete the acquisition of the Oracle Identity and Access Management Suite.  
  • The best and final offer has been requested for the business intelligence tool.
  • The sole source for Payment Gateway has been resubmitted to the state with responses from questions.
  • Housing and Dining contract negotiations will begin after the first of the year.

There will not be a status update next week.  If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


December 12, 2013

Below is the status update of the LEAPForward Initiative for this week. 

  • Contract negotiations are complete for the new Student Information System.  We are waiting for documentation from the vendor in order to submit the award to the state.  We cannot release the selected vendor until we have received state approval.
  • The Oracle Identity and Access Management Suite has been selected by the University.  University approval is still needed to complete the acquisition of the product.  
  • The evaluation team is finishing the recommendation for a business intelligence vendor. The next step will be contract negotiations with the vendor.
  • The sole source for Payment Gateway has been submitted to the state as the recommended vendor.  We are waiting on state approval.

If you have questions, please reply to this email or contact your Business Analyst (BA) in ESP (formerly eMerge).


December 6, 2013

Dear LEAPForward Participant,

Status Update for the LEAPForward Initiative -

  • Vendor negotiations are still in progress for the Student Information System
  • A product has been selected for Identity and Access Management, but University approval is still needed
  • Finalists are being reviewed for the Business Intelligence Tool
  • We are still working on sole source for Payment Gateway
Lean Enterprise Architecture and Processes
Campus Box 3440
Professional Development Building
Normal, Illinois 61790-3470
voice: 309.438.5327
fax: 309.438.5078
Reggie Redbird

© 2014 Illinois State University
Privacy StatementIdentity StandardsAppropriate Use Policy